MINUTES OF THE BOARD OF DIRECTORS MEETING held at 715 George street North, on June 27, 2000, at the hour of 5:00 in the evening. P R E S E N T: Emily Addison, Nancy Logger, Cliff Rutledge, and Chris Tonelli. R E G R E T S: Grant Ball, Andra Kelly, and Al Kirkcaldy. Also Present: John K. Muir, General Manager, and Clay Jones, Summer Programme Coordinator. Notice of this meeting having been made to all Directors, the meeting was declared duly constituted, and called to order at 5:21 pm, with Emily Addison acting as chair, and Nancy Logger acting as secretary. UPON A MOTION duly made, seconded and carried, the minutes of the previous Board of Directors' meeting, held on May 30, 2000, were approved. Chair's Remarks: There were no opening remarks. Business Arising: There was no business arising. COMMITTEE REPORTS Board Development and Social Secretary: Emily Addison presented her a verbal report, commenting upon her attendance at the Peterborough Public Library Board meeting, and wished to thank the accommodating librarians. It was mentioned that any board member who wishes to attend a meeting at the Library may do so. It was also noted that there had been some discussion with the TCSA president in regards to the Member's decision about Trent Radio's future location. Sponsorships and earned revenue: It was reported that a new sponsorship had been secured by Al Kirkcaldy for the months of July and August 2000. It was noted that while sponsorships for the Fall and following seasons is being pursued, no more sponsorship will be sought for the present season as there are only six weeks remaining in the Summer season. Spoken Word Archives: Due to the inactivity of the Spoken Word Archives as a result of the summer months, there was no report. Membership and Fundraising: There was no report submitted. Propaganda and Community Links: There was no report submitted. Megaganda and Foreign Links: There was no report submitted. Music: There was no report submitted. UPON A MOTION duly made, seconded and carried, the committee reports were accepted. OPERATIONS REPORT: The General Manager presented a verbal report, along with a copy of Trent Radio's letter (date 23 Jun 00) responding to the CRTC request for further information dated 12 June 00. The Board thanked John for all is work until present on the CRTC application and following correspondence. It was noted that Trent Radio purchased two mini disc recorders (a portable and a shelf unit) for Sound Escape, and many thanks went to Ed Addison who helped obtain the best portable mini disc recorder for the best price. Trent University has sent Trent Radio a cheque for $ 6,294 - about $4,000 more than expected. The extra amount includes amounts for the 1999-2000 OWSP grant and levy/membership amounts. There will be details at the next Board meeting. With the situation with Trent's downtown colleges uncertain, the issue of lawn mowing was discussed. It was decided that Trent Radio shall maintain its own lawn, clarifying itself as a separate and independent entity. It was noted that the internet streaming is now up and running, with 27 "seats" in total. More may be added if there is demand. SUMMER PROGRAM COORDINATOR'S REPORT: Clay Jones provided a verbal report to accompany his written report. The summer schedules have been printed off and are ready for distribution. UPON A MOTION duly made, seconded and carried, the Operations report, including the reports of the Summer Program Coordinator and the General Manager were approved. UPON A MOTION duly made, seconded and carried, the letter sent to CRTC on 23 June, 2000 pursuant to Trent Radio approval for license renewal was unanimously confirmed in all respects. It was noted that the next meeting will be held at 5:00pm, on 24 August 2000, at 715 George Street North. There being no further business, the meeting was adjourned. ------------------------- ------------------------- Emily Addison, Chair Nancy Logger, Secretary