ptbo@mccollturner.com 16 Nov 00 Re: Trent Radio YE2000 Financial Review Please find below the information requested by Terri Lynn The Board minutes are in a attached Word97 document and below in text form should you not have the software to open the attachment. MBanx/BoM Demand Load Details: Terms of the BoM Demand Loan Commencing September 2000 The interest rate is "Prime plus 2-1/2%", and interest is calculated on month end balance. Eighteen principle payments are scheduled monthly with the First principle payment of $795.26 made in Oct 2000, with 17 subsequent payments of $800.00 even Details of Acc#5520 "Rental Other": Records expenses pursuant to Internet Connectivity and occasional space usage. The amount to John K Muir records a reimbursement for payment of cable modem service. The amount of $648.40 to TrentU was derived by recognising the outstanding balance left after the Trent paid $2,183.00 of the total A/R $2831.40 in Acc# 2730 "Trent U - CTS Department", as an expense for Trent provisioning a 4800 baud modem connected to the Symons campus network. qv Trent Radio General Journal 2000-04-28 J398 Krieg_000427, Trent University 2200 Accounts Payable 2183.00 0.00 5520 Rental Other 648.40 0.00 2730 Trent U - CTS Department 0.00 2831.40 _______________ _______________ 2831.40 2831.40 The expense occurred over an 18 month from May 1997 to Oct 1998, after which time Trent Radio started using a cable modem from Cogeco. Text version of Trent Radio BoD meeting held on 10 Dec 1999: Trent Radio Minutes 10 December 1999 MINUTES OF THE BOARD OF DIRECTORS MEETING held at 751 George Street North, on 10 December 1999, at the hour of 10:00 am. P R E S E N T: Emily Addison, Grant Ball, Barb Bell, Ellen Waterman. Lauren Hughes entered part way through the meeting. R E G R E T S: Derek Martin Also Present: John K Muir, General Manager; and Barb Woolner, Programme Director Notice of this meeting having been made to all the Directors, the meeting was called to order at 10:05 a.m., and declared duly constituted with Grant Ball acting as Chair and Emily Addison acting as Secretary. After some discussion an agenda was agreed upon. UPON A MOTION duly made, seconded and carried, the minutes of the previous Board of Directors meeting, held on 5 November 1999, were approved. Chair's Remarks: The Chair said that it was nice to see everyone. Business Arising: There was no business arising. Operations Report: The General Manager introduced the operations report. The Programme Director submitted a written report (see attached). The General Manager presented a verbal report along with written notes. (attached) Trent Radio's link with "Sound Escape", the sound conference in Peterborough in 2000, was again touched upon. One of the links is through "Radio Burst", with funding sought through a Canada Council grant. Also another grant has been submitted to the Canada Council for the Radio Artist in Residence to receive a funded residency at Trent Radio in the role of artist in residence. This would provide a direct financial contribution to Trent Radio in the amount of $4,000 for facilities usage. Delays in the preparation of the financial statements for the period thus far for the fiscal year ending 31 Aug 2000 continue. The fall had been extremely busy and there has been delays in choosing and obtaining Y2K compliant software. It is expected that the financial activity for this period is reasonably comparable to the finances of other years for this period. A draft report for a position of "Fundraising Director and Membership Co- ordinator" was presented. Discussion followed. It was noted that there was probably too much work involved with the position but that it was a good 'wish list'. It is anticipated that the would ultimately raise $50,000 - $60,000.00 per annum (with a net of $20,000 - $25,000) with a grant kick- starting the position in the first year. After the first year the position would have to more than pay for itself. The radio dramas which were started during the 1999 Spring season have not been completed due to lack of time. The General Manager will be teaching a course at Trent University beginning January 2000, which will require one or two per week for twelve weeks. In addition, Studio B will be reserved outside of regular production times (8-11am weekday mornings and on weekends) for the use of the students participating in the course. It was agreed that the salary paid to the General Manager by Trent Radio will be reduced accordingly. Lauren Hughes entered at this time. UPON A MOTION duly made, seconded and carried, the writing of a grant for the position of "Fundraising Director and Membership Co-ordinator" was approved. UPON A MOTION duly made, seconded and carried, the Operations Report, including the General Manager's report and the Programme Director's report, was approved. Spoken Word Archive: A verbal report was submitted which accompanied the written report (not included in the attachment). Nancy said that all is going well, though it has been a little slow in the last while because school had been very busy. Propaganda and Community Links: A verbal report was submitted which accompanied the written report (see attached). Social Secretary: A verbal report accompanied the written report (see attached). Ellen wished to say that she very much enjoyed the opportunity and will leave the board at this time but would like to return at some point if possible. Music Committee: A verbal report was submitted. There is a backlog of correspondence for John Reno which will be dealt with shortly.. Lauren stated that she will not be returning to the board next year. Membership and Fundraising: A verbal report was submitted in which Barb reminded everyone that the Radio Marathon was going to be held the next Friday (17Dec99). She wanted to say that she will leave the board this year but would very much enjoy coming back at a later date. Physical Plants and Technical: There was no report submitted. Planning for the Annual General Meeting: Planning for the Annual General Meeting was discussed. The steps for the AGM were outlines by the General Manager. The plan for the nominating committee, including the board members and the programme director, to meet after the Board of Directors meeting. Any Other Business: There being no further business, the meeting was adjourned. _____________________________ _________________________________ J. Grant Ball, Chair Emily Lynnor Addison, Secretary