Trent Radio BoD Meeting 26 April 2001 MINUTES OF THE BOARD OF DIRECTORS MEETING held at Trent Radio House, 715 George St. N., Peterborough, Ontario on 26 February 2001 at 8pm. P R E S E N T: Emily Addison, Glen Caradus, Al Kirkcaldy, Reuben Maan, Neal Simard and Miriam Stucky. R E G R E T S: Darryl Leroux Also Present: John K. Muir, General Manager Barb Woolner, Programme Director Notice of this meeting having been made to all the Directors, the meeting was declared duly constituted and called to order at 8:00 p.m., with Emily Addison acting as Chair and Secretary. The minutes of the previous board meeting were presented. UPON A MOTION duly made, seconded and carried unanimously, the minutes of the previous Board of Directors' meeting, held on 22 March 2001, were approved unanimously. Chair's Opening Remarks: It was noted that it had been a very busy time since the last Board meeting and that further details would be covered later in the meeting. COMMITTEE REPORTS: Physical Plant and Technical: Glen Caradus met with the General Manager to discuss issues relating to the physical plant. Painting of the exterior trim at Trent Radio will occur sometime in June. Publicity: Reuben Maan presented a verbal report in which he stated that PDF files for Trout Rodeo would be provided by the end of the week. Sponsorship and Earned Revenue: Al Kirkcaldy presented his report which stated that sponsorships are quite 'healthy' as of present. Wayne's Music World was signing on as a sponsor and there are many other year round sponsors that will continue throughout the summer. It was noted that there are seven summer sponsors. Ways and Means: Emily Addison presented her report which stated that further research into building plans for Trent Radio are on hold while there are many other more immediate issues to deal with. UPON A MOTION duly made, seconded and carried, the committee reports were unanimously accepted. OPERATIONS REPORT: Barb Woolner presented the Programme Director's report (see attached). Discussion followed, and questions were raised and answered. The Programme Director was thanked for her detailed report and congratulated for such a fine year of programming. John Muir presented the General Manager's report (see attached). Included was the note that the Summer Programming Coordinator position hiring process had begun prior to confirmation of funds with the hiring committee being the General Manager, Programme Director and the President. UPON A MOTION duly made, seconded and carried unanimously, the Operations report, including the Programme Director's report and the General Manager's report, was unanimously approved. Director availability was discussed. Two Board members may not be returning after the summer. It was decided that vacancies on the Board will be dealt with as they arise in late summer or early fall. The General Manager explained in front of the Board to he Vice-Chair the process for co-signing of cheques, as the President would be out of signing range for a period of time. Any Other Business: At this time, there was a recounting of a public interaction between the General Manager and the Academic Vice-president of Trent University, (see attached statement) It was also noted that it had not been the original intent to attend the public meeting on behalf of Trent Radio, the resulting interaction concerned the organisation. UPON A MOTION duly made, seconded and carried unanimously, it was resolved that; The Trent Radio General Manager continues to enjoy the full support of the Trent Radio Board of Directors in light of recent public debate on 11 April 23001 between Graham Taylor, Trent University Administration, and John K Muir, Trent Radio General Manager. The General Manager's contract was discussed. It was noted that the layoff of the General Manager is much later this year due to the better financial situation. The General Manager's contract committee was struck being John K Muir, Al Kirkcaldy and Miriam Stucky. Recommendations will be brought to the Board by the end of the summer. Matters relating to the OMB hearing with appellant Richard Taylor was discussed. It was noted that the General Manager and President had attended the OMB pre-hearing on 24 April 2001 as well as prior meetings with Mr. Taylor. A statement of issues as well as background information (see attached) had been created prior to the hearing pursuant to seeking participant status. However, the process has been delayed in the hope that a compromise can be found. It was also noted that the General Manager had pulled together a press conference for the morning of 24 April 2001, including having a press release made up. All parties involved were thanked. The Programme Director read a letter from Barry Rueger former Manager at CKCU and now acting in the same capacity at WMMT, demonstrating the support and recognition for the work that Trent Radio's General Manager does both on a local and national scale (see attached). The General Manager made note of correspondence from a listener who particularly appreciates the 'Back to the Bible' broadcasts and its part in the "menagerie" of programming heard through Trent Radio. Reuben Maan was thanked for his contributions to the Board as he takes leave for a summer job. He does not plan to return in the fall. The date of the next Board meeting was left to be decided at a later time through email correspondence. There being no other business, the meeting was adjourned. _____________________________ _____________________________ Emily Addison, President Neal Simard, Secretary