Trent Radio BoD Meeting 20 February 2002 MEETING OF THE BOARD OF DIRECTORS MEETING held at Trent Radio House, 715 George St. N., Peterborough, Ontario on 20 February 2002 at 6:30pm. P R E S E N T: Emily Addison, Kim Fielding, Anne Stevenson, Ellen Waterman, and Ryder Ziola. R E G R E T S: Laura Farina and Al Kirkcaldy Also present: John K. Muir, General Manager Notice of this meeting having been made to all Directors, and a quorum of Directors being present in person or by telephone, the meeting was declared duly constituted at 7:05 pm, with Emily Addison acting as Chair and Anne Stevenson acting as Secretary. Chair's Opening Remarks: The Chair expressed concern about the difficulty with telephone meetings and her being 'out-of-town'. Consideration was given toward to possibility of changing the date for the next meeting to coordinate dates with when the Chair will be in Peterborough. Congratulations were given for the overwhelming success of both Live Radio Day and Audio Soup. Thanks to all involved! The minutes of the previous meeting were presented. UPON A MOTION duly made, seconded and carried unanimously, the minutes of the previous Board of Directors' meeting, held on 23 January 2002, were approved unanimously with the amendment under the Operations Report for the date of AudioSoup; the dates 15 &16 February were changed to 16 &17 February 2002 COMMITTEE REPORTS: Physical Plant and Technical: Anne Stevenson reiterated her desires to spruce up the back porch of Trent Radio House. 27 February 2002 was set as the date for the General Manager's guided tour of the facilities so that Anne could familiarise herself with the Trent Radio's physical plant and technical resources. Publicity: Ellen Waterman expressed her eagerness to complete this year's edition of Trout Rodeo. She requested that articles be e-mailed to her by Mach 9th and solicited an AudioSoup write up for the newsletter. It was also noted that Board Member bios were ready for publication. Sponsorship and Earned Revenue: Al Kirkcaldy submitted a written report (see attached). Board Development: Ryder Ziola explained that he and the General Manager would meet on 27 February 2002 to finalise plans for an upcoming workshop. Live Music and Fundraising: Congratulations were given for a Live Radio Day well done. Many thanks were again given to those who committed their time including all of Ellen's class, Kim Fielding, Barb Woolner, John Muir, and the performers. Trent University Relations: Emily Addison presented a verbal report to accompany her written one (see attached). Information concerning student enrolment at Trent was brought to light (4044 students reported by McLean's in 2001). It was noted that the Moloney brothers, new owners of PR townhouses, intend to use the facilities for student housing. The General Manager and Emily Addison have renewed their efforts to investigate finances with Trent University. It was noted that the committee will change its title to "Trent University and Neighbourhood Relations." UPON A MOTION duly made, seconded and carried unanimously, the Committee reports were accepted. BUSINESS ARISING It was noted that all necessary signatures have been registered at the Bank of Montreal. It was noted that the Secretary's position outline has been completed by Emily Addison and John Muir. It will become a reference for the future to give guidance as to the role of Secretary. It was noted that Trent declared 4044 full time students enrolled for the McLean's magazine survey. It was noted that past-Trent Radio president Andrew Cousins celebrated the opening of his new brewing facilities for Kawartha Lakes Brewery with a successful open house. It was also noted that past-Trent Radio president Scott Gordon visited Trent Radio while attending a job interview in the area. OPERATIONS REPORT: The General Manager presented the financial statements prepared by the Bookkeeper for the period ending 31 January 2002. The General Manager's report was presented in both written and oral form (see attached). As well as the written report, it was noted that there is a 'quite happy alliance' between the CU346 class and Trent Radio and there are hopes that this will continue. It was noted that the final meeting regarding the creation of Studio C will take place on 11 March 2002. It was also noted that a questionnaire has been developed for Operators to use in canvassing programmers in order to gain a better sense of what programmers would like to see Studio C become. The General Manager communicated his satisfaction with the AudioSoup weekend workshop, expressing his thanks to all involved. A special thanks was given to Paul Cleveland for an exceptional workshop. As well as the benefits noted in the written report, it was noted that benefits of the weekend included the fact that many Trent Radio programmers had the opportunity to gain much knowledge and work with individuals from a variety of backgrounds. It is important to note that since it is the first time offering this kind of workshop at Trent Radio that the planning took the General Manager much of a month. It is also important to note that further collaborations with and CSIRP and its Executive Director, Victoria Fenner are welcomed, as this was a project that involved many benefits for Trent Radio including that of the growth of the organisation. UPON A MOTION duly made, seconded and carried unanimously, the Operations report, including the financial statements and the General Manager's report, were accepted unanimously. OTHER BUSINESS: It was noted that two Radio Project Days, Women's Day and Geek Day, were upcoming. The next meeting will be held Wednesday, 20 March 2002, although it was noted that this date is tentative, pending on the Chair's presence in Peterborough. There being no other business, the meeting was adjourned. ________________________ ____________________________ Emily Addison, Chair Anne Stevenson, Secretary