Trent Radio Annual General Meeting                       24 November 2002



       MINUTES OF THE MEETING of MEMBERS held on Sunday, 

       24 November 2002 in the City of Peterborough, at the 

       Squash Court Hall Junior Common Room at Peter Robinson 

       College, Trent University, 751 George Street North. 



P R E S E N T: Emily Addison, Joel Buxton, Laura Farina, Kinya 

               Fujiwara, Al Kirkcaldy, John Muir, Michelle Picard, 

               Anne Stevenson, Barbara Woolner, and Ryder Ziola. 



R E G R E T S: Kim Fielding



Notice of this meeting having been made to all the members, the meeting 

was declared duly constituted and called to order at 2:10 p.m., with Emily 

Addison acting as Chair and Anne Stevenson acting as Secretary. 



PRESIDENT'S OPENING REMARKS AND CALL TO ORDER

The President welcomed the Members and presented the meeting's agenda. 



The minutes of the previous AGM were presented.



UPON A MOTION duly made, seconded and carried unanimously, the minutes of 

the previous Annual General meeting, held on 25 Nov 2001, were approved 

unanimously. 



PRESENTATION of Reports of the Directors, Committee Chairs,

Staff and Officers.



Board Development - Ryder Ziola

Physical Plant and Technical - Anne Stevenson (see attached)

Sponsorship and Earned Revenue - Al Kirkcaldy (see attached)

Social Convenor - Laura Farina (see attached)

Publicity - Ellen Waterman, presented by Emily Addison (see attached)

Live Music and Fundraising - Kim Fielding, presented by 

   Emily Addison (see attached) 



Trent University and Neighbourhood Relations - Emily Addison (see attached) 



UPON A MOTION duly made, seconded and carried, it was resolved that the 

Members of Trent Radio require Trent University to properly report and 

account for Trent Radio's and other student levies and student 

organization fees for current year and previous. 



A short break was taken at 2:55pm. The AGM was reconvened at 3:00pm. 



Programme Director's Report - Barb Woolner (see attached)



General Manager's Report - John Muir (see attached)



UPON A MOTION duly made, seconded and carried unanimously, the reports of 

the committee chairs, staff and officers were accepted. 



PRESENTATION of the Financial Statements for One Year Ending 31 Aug 2002 

Concerns regarding the long term financial feasibility of Studio C were 

voiced. It was noted that long term projections had been an aspect of the 

project committee, including electricity costs. 



UPON A MOTION duly made, seconded and carried unanimously, the reports of 

the committee chairs, staff and officers were accepted. 



MOTION to confirm all resolutions of the Board

All Board Minutes since the last AGM were made available to the membership 

at the meeting, in addition to being available to the general public on 

the Trent Radio website throughout the year. 



UPON A MOTION duly made, seconded and carried with two abstentions, it was 

resolved that all resolutions and acts of the Board since the last AGM 

held on 25 November 2001 as set out in the Minutes of Directors and the 

Corporation or in the Annual Report of the Corporation submitted to this 

meeting were approved and confirmed by the membership. 



REPORT of the nominating committee and election of Directors It was noted 

that there were no vacancies to be filled on the board since all members 

were planning to return. The secretary reported that no other nominations 

had been received, as provided by the bylaws of the corporation. 



The president reminded the members that the bylaws of Trent Radio Provided 

that: "Members of the Board of Directors shall be at all times, Canadian 

citizens, except when seen to be of exceptional benefit to Trent Radio and 

its direction, and an application for their membership is made to the 

Government of Canada. A majority of the Board shall be enrolled students 

of Trent University. Board Members must be eighteen years of age or 

older." 



The president reported that all Nominees are Canadian citizens and have 

achieved the age requirements and that a majority of the nominees were 

enrolled as students of Trent University. 



The Nominees then introduced themselves and explained their reasons for 

staying on with the Trent Radio Board. It was noted that this continuity 

is incredibly beneficial to the corporation. 



UPON A MOTION duly made, seconded and carried unanimously, it was resolved 

that the report of the Nomination Committee be accepted, and that the 

Nominees presented, namely, 



Emily Addison, Joel Buxton, Laura Farina, Kim Fielding, Al

Kirkcaldy, Anne Stevenson, and Ryder Ziola,



Be appointed to the Board of Directors of the Corporation and shall be 

considered duly elected to represent the Corporation and to hold office 

until next annual election of Directors subject to provisions and bylaws 

of the Corporations. 



There being no other business, the meeting was adjourned at 3:15. 



  _____________________________       _____________________________

   Emily Addison, President            Anne Stevenson, Secretary