Item 05. Operations Report for BoD Meeting 06Nov03 a) Fiscal Year-end with McColl Turner for financial review I met with Don Jackett on 05Nov03 in regards to this. The obvious hightlights of the year included the OTF funding Studio C project and full payment of the GM YE03 salary b) Trillium third and final payment arrived and was deposited on 20 Oct 03 c) Tower move The plan for the move will comprise two stages, and be conducted in concert with Paul Ward (CHEX Chief Engineer), Gary Hooper (our technician) and Gordon Elder (our engineer). The first phase will be to pursue a straight "equivalency" at a higher EHAAT (effective height above average terrain) based on our current parameters of 250watts ERP (effective radiated power) and 70m EHAAT without a new brief. This could place the antenna at say 125m, 150m or higher EHAAT (based upon what Gary Hooper and Gordon Elder recommend and how high Paul Ward will allow us to go) with a correlatively lower ERP. For this we'll need the 7/8" transmission line and another two bay antenna with similar specs to the Phelps Dodge ECFM-2 that we have now, rigged and placed by mid-January 2004. The second phase would be to bring our system up to an equivalency of a full Class A1 (100metres/250watts) parameters with a brief (if needed) and a simple power adjustment, given the antenna can remain at the same EHAAT as decided for the first phase. I am awaiting a progress report and details from Mr. Hooper. Production Director position Jill Staveley is to be appointed to this position, with duties as outlined in the job description attached. The descriptio is to be reviewed prior the end of March 2004, and then again before the end of March 2005. Funding for this position is to come from the StudioC grant until the end of March 2004, whereupon it is hoped that we can access HRDC job creation funding until March 2005. After this time, a contribution of about $10.000 would come from core funding towards the job, with the balance from earned revenue and othe "pay for use" sources. Upper apartment Sadly Sue Russell and Zen are leaving us during November (this month) with Derek Johnston-Main & Valerie Roy agreeing to take on the apartment from 01Dec03 to 31Aug04. It has been agreed that during the summer they may elect to continue on into and beyond Sep 2004. The rent will be $627 per month exclusive of gas and electricity through to the end of August 2004, and will rise to the legal amount starting in September 2004. During this month the floor in north-east bedroom is to be replaced ($650.00, and the toilet repaired so it does not run on and on. Barb Woolner's computer There have been terrible delays in delivering Barb's computer to her, for a number of good reasons. The last of which is that on Friday last week, it was reported that the system that was to be used as the new PD computer myteriously turned itself on and then started to smoke. Because of the delay, I called Barb to apologise and determined with her that she is agreeable to a cash settlement of $400.00. It is recommended that we pay this out to her now. SCP funding problem It appears there may be a problem with Keren E's employment eligibility. Please see my letter to Janice Rose attached. Attachments to General Manager's Report Production Director - proposed 06Nov03 Reporting to the General Manager, the Production Director is charged with overall responsibility for all matters production and technical at Trent Radio, including technical training, certification of technicians and operators, and special technical arrangements and shall be responsible for ensuring the proper care, security, maintenance and supervision of hardware at all times. Responsibilities encompass all audio, radio-frequency, computer and plant systems related to operations. The four core functions include; a) working with artists, speakers, writers, composers, performers, staff and volunteers, and acting as or delegating to others the role of producer and/or technician in support of Trent Radio's mission, programming, and various other projects utilising Trent Radio's production and technical facilities. b) supervision of all activities related to technical operations to ensure that technical areas operate and are operated in a satisfactory manner. c) training and orientation of volunteers and others in radio and production craft, and of the purpose and practices of Trent Radio, and of campus and community radio stations in Canada generally. d) developing and implementing earned revenue and "pay for use" initiatives. Specific responsibilities include; 1) Directing and managing all studio and technical operations, comprising a) Developing and implementing usage criteria and methods. b) Equipment purchase and regular maintenance planning and implementation, including the creation and set-up of Studio C which can easily be maintained as a consistently efficient and productive facility for producers of varying skills and experience. c) Providing technical and studio training for Trent Radio programmers and staff. The work may also include preparing show promos and other material for broadcast, and preparing technical orientation materials. d) Organising and facilitating workshops and seminars for Trent Radio members and the community at large to expand and enhance the quality of usages from a technical point of view. e) Supervision and oversight of technically oriented OWSP positions. f) Maintenance of Spoken Word and Music Archive materials, comprising; i) Accessioning and digitising incoming new music discs and tapes and organising regular "archiving days" for volunteers to do the same. ii) Proofing of digitised music files, and accountability for maintenance and general functionality for the digitised music collection. iii) Creating and maintaining a local music archive which is physically accessible to programmers, operators and the general public. iv) creating and maintaining a resource guide new CDs for TR programmers and operators (the CDs are available physically for such a short period of time, if it works out well, it would be a good resource for people to 'know' what to look for on M:) 2) Developing and conducting earned revenue and "pay for use" projects, comprising, including outreach to clients, and pursuing grant opportunites. *** Subject: TrentRadio; Followup on Keren E SCP03 employment eligibility Date: Thu, 06 Nov 2003 16:23:13 -0500 From: John K Muir To: janice.rose@hrdc-drhc.gc.ca Janice Rose HRDC King Street Peterborough, ON Hi Janice, I have not been able to contact Keren E directly as yet, however, I am advised that the conditions of Keren's study visa would be in accord with information contained at; http://www.cic.gc.ca/english/study/work-opps.html I have a very poor knowledge of employment eligibility for visa students and am very concerned about the implications for both Trent Radio and Keren if there is a problem. Based upon a phone call I made several years ago to HRDC (1999 or 2000) I was under the belief that foreign students were eligible to participate in the SCP programme, and that employment at Trent Radio would be considered an "on- campus" job. Since then we have entertained applications from foreign students as we would anyone else, although this is the first year that one was hired. In addition, in a scheme similar to the Ontario Work Study Programme, foreign students work at Trent Radio and are paid through TrentU with contributions from Trent Radio and other sources. When Keren applied for the job this summer, she did express some concern about her status, and I advised her that she should register with the HRDC sponsored Student Employment office who could make that determination. I understand that she did register, and did not hear that there was any problem as to her status, and assumed all was well. I will continue to pursue that matter with Keren, but thought I should pass on what I know at this stage. Please advise if I can help in any further way. Sincerely, John K Muir, Trent Radio GM & VP [end]