Trent Radio BoD 05 April 2004 MINUTES OF THE BOARD OF DIRECTORS MEETING held on Monday, 05 April 2004 at StudioC, Trent Radio House, 715 George Street North, Peterborough, Ontario. P R E S E N T: James Kerr, Laura Farina, Kim Fielding, Kristine Williams, Reuben Mann, and Joel Buxton. R E G R E T S: Al Kirkcaldy Also present: John Muir, General Manager Notice of this meeting having been made to all the Directors, and a majority being present, the meeting was declared duly constituted and called to order at 6:19 p.m., with James Kerr as acting as Chair and Kristine Williams as Secretary. An agenda was agreed upon and discussion followed. 01. The minutes of the previous Board meeting were presented. UPON A MOTION duly made, seconded and carried unanimously, the minutes of the previous Board of Directors' meetings, held on 23 February 2004, were approved unanimously. 02. Business Arising It was firmly requested that thank-you letters be sent out to all donors ASAP. The latest "Trout Rodeo" will be included in the mailing. Laurel Paluck and Jill Staveley were commended for our successful fundraising endeavours, including the production and the sale of patches, with $75 worth sold on the first day of sales. 03. Committee Reports Sponsorship: German Cultural Group based in Oshawa are considering sponsorship. Henry Holtmann was suggested as possible voice-over alternate. Summer Radio Camp: Plans to be presented at next meeting. 04. Operations Report $60,000 is in the bank. Memberships from levy paying Trent students are $82,000 - up about 21%. This revenue source will probably climb again next year before dropping off and evening out in subsequent years. Some concerns were raised the TrentU Finance Office is still not giving accurate student numbers to student groups. There have been no unexpected repairs/maintenance, except for laser printer repairs which cost $240 - the value new printer is about $800. It was also reported that 100 minidiscs were purchased for internal use and marked up sale to programmers. In addition, Trent Radio has received the donation of a new bar refrigerator. Referendum results - See attached GM report. Fundraising - from December 2003 to the present, $13,084.39. See attached report Antenna move: no news yet Summer Career Placement: Application was submitted and we are no awaiting news on funding. Production Manager position: A HRDC JCP grant is available to fund the position for a year until August 2005, a successful referendum result next spring, would increase revenues to fund the position commencing Sep 2005. Programme Director contract (see attached); includes a modest pay increase and an amount in lieu of a health plan, and in addition paid leaves. Renewed for the period Aug 04 - May 05. General Manager contract renewal (see attached); similar terms to the previous contract with a pay increase and provision to retire contract obligation by way on a conventional mortgage. The employment element of the contract runs from 01 Jan 05 to 31 Dec 09, with annual reviews. UPON A MOTION, duly made seconded and carried unanimously the General Manager's contract was approved as presented. It was noted that the President, Secretary and General Manager will sign and execute the contract following this Board Meeting. UPON A MOTION, duly made seconded and carried unanimously the Operations report was accepted. 05. Any Other Business Radio Project Days have been phenomenal successes. At this time Joel Buxton joined the Meeting. Sadleir House: The PR Community and Student Association took possession of the building on 27 Feb 04. This was well publicised in the community, with special recognition for Trent Radio as a model organisation and supporter. A successful grand opening and house warming celebration was held on 03 April 2004. Physical Plant: The rental gas hot water heater failed due to rusting with a small amount of flooding on Sunday, 28 Mar 04. Thanks to Jill Staveley and Yvonne Lai for mopping and cleaning up. A smaller, 12 gallon, electric tank is proposed for replacement, as we do not need large quantities of hot water. PIPCOM internet antenna installation is pending, improving our web stream and increasing access. The next Meeting of the Board is schedule for 5:30pm on Monday, 19 April 2004 Trent Radio House, Studio C, and will include; a) the Programme Director's report, b) plans from the Summer Radio Camp Committee, and, c) the "Rough Plan" for the 2004 summer. ________________________________ ______________________________ James Kerr, President & Chair Kristine Williams, Secretary