Trent Radio BoD 19 April 2004 MINUTES OF THE BOARD OF DIRECTORS MEETING held on Monday, 19 April 2004 at StudioC, Trent Radio House, 715 George Street North, Peterborough, Ontario. P R E S E N T: James Kerr, Laura Farina, Kim Fielding, Kristine Williams, Reuben Mann, Joel Buxton and Al Kirkcaldy. R E G R E T S: none Also present: John Muir, General Manager Laurel Paluck, Programme Director Notice of this meeting having been made to all the Directors, and a majority being present, the meeting was declared duly constituted and called to order at 5:49 p.m., with James Kerr as acting as Chair and Kristine Williams as Secretary. An agenda was agreed upon and discussion followed. 01. The minutes of the previous Board meeting were presented. UPON A MOTION duly made, seconded and carried unanimously, the minutes of the previous Board of Directors' meetings, held on 05 April 2004, were approved as amended. 02. Business Arising Thank you letters to all who helped out in fundraising to be made up. 03. Committee Reports Sponsorships: Al sent a CD to Henry Holtmann with examples of what their sponsorship ad could sound like. With hope Holiday Inn and Affordable Used Cars will renew for summer season. Summer Radio Camp: 5 days, July 5 - 11, with an additional week to be added if demanded (more than 8 students) - kids create and record a half-hour radio drama + 5 one-hour broadcasts - Studio A/B usage to be determined - the camp day is 9am-5pm - recruitment of community members (e.g. Paul Cleveland, Leslie Woolcott, James Kerr) - Staff manual produced based on the Ont. Camping Association and the Trent Radio Programmer's Guide. - additional liability insurance not required - two staff members with CPR training ARE req'd. - lunches will not be provided - age range 11 - 14 - advertising to be done in Examiner and Ptbo This Week; postering in the community - teachers to radio qualified or trainable - weekend camps to be pursued at a later time Studio C: possible recording of a band as an added source of revenue; suggested date first reading week (Oct04) UPON A MOTION duly made, seconded, and carried unanimously the committee reports were accepted as presented. 4. Operations Report a. Programme Director's Report - Programmers are becoming more comfortable with Studio B computer operation, as indicated in the increased demand and access - Studio C proposed as an alternative recording studio, with possibility of longer bookings - Programmes produced here may be put on website to be downloaded by radio stations worldwide (e.g. http://www.radio4all.net) - Head of Trent's Modern Languages Dept contacted for promotion of alternate language programming for the fall season - Potential contact with Marrie Mumford for Native programming; Al Kirkcaldy will contact Dave Mowat, Alderville about promoting programming from nearby reserves (Laurel Paluck offered to visit and workshop) - Programme Proposal workshops on campus successful and to be continued - Sept04 ISW mentioned with a separate ISW for Nursing students at Gzowski; a town scavenger hunt was proposed by Joel, with TRadio being one of the destinations --> connect with the co-chairs of each college ** operators must do dishes!! ** - Emily McClung (StudioA) and Joel (StudioB) commended for maintaining a job well done - Broadcasting Skills workshop with Gil, not so well-attended - More formalized Operator's meetings may be necessary - Log book used nicely b. General Manager's Report - Summer Career Placement Hiring Cte.: GM, President, Programme Director will meet to go over resumes - more interest accrued thanks to ING Direct - the Slavins donated $100 to each TRadio and Sadleir House - new hot water tank installed - fundraising jar stolen, donated chocolates eaten - overview of the Rough Guide to Summer Programming - new antenna ordered and expected next week; to be installed during down time c. Financial Report. The financial statements to 31 March 2004 were presented. UPON A MOTION duly made, seconded, and carried unanimously the operations report including the financial statements to 31 March 2004 were accepted as presented. Other Business An informal Board get-together is being planning for Thursday 27 May, 7pm, Kim's place. It was noted that the last Board meeting for three Board members. UPON A MOTION duly made, seconded, and carried unanimously the resignations of Joel Buxton, Reuben Mann and Laura Farina were accepted with regret. The next Meeting of the Board will be called by the Chair. Meeting adjourned 6:58pm ________________________________ ______________________________ James Kerr, President & Chair Kristine Williams, Secretary