Trent Radio BoD 27 September 2004 MINUTES OF THE BOARD OF DIRECTORS MEETING held on Monday, 27 September 2004 at StudioC, Trent Radio House, 715 George Street North, Peterborough, Ontario. P R E S E N T: James Kerr, Kim Fielding. Karolyne Newby, Anne Stephenson, Gord deVilliers & Kristine Williams R E G R E T S: Al Kirkcaldy Also present: John Muir, General Manager Reuben Maan, Member Notice of this meeting having been made to all the Directors, and a majority being present, the meeting was declared duly constituted and called to order at 5:40 p.m., with James Kerr as acting as Chair and Kristine Williams as Secretary. An agenda was agreed upon and discussion followed. 01. The minutes of the previous Board meeting were presented. UPON A MOTION duly made, seconded and carried unanimously, the minutes of the previous Board of Directors' meetings, held on 30 August 2004, were approved as presented. 02. Business Arising It was noted that the Summer Camp report will be ready for the next meeting. It was also noted that although Mr. Mann resigned as the Board in the spring of this year, the Board may wish to reappoint him until the next Annual General Meeting of Members. It was noted that he has resigned because he believed he would not be returning the Peterborough area after the summer. An appointment would mean increasing the Board to a total of eight Directors, and bending the eligibility provision in the by-laws, such that a Director who resigns is not eligible to serve on the Board until one year has elapsed after their resignation. UPON A MOTION duly made, seconded and carried unanimously, Reuben Maan was appointed to the Board until the next Annual General Meeting. It was noted that; a) a transfer (payment for sound operations) from the Alumni Office should be on its way. b) a thank-you letter to previous Board members is almost ready. At this time Members of the Board took an opportunity to re-introduce themselves for the benefit of others. 03 Committees: Personnel for the various committees was organised. With the following people responsible for the following committees Board Development - Chair Fundraising - Kim Fielding(c), L Paluck, J Dabros Liaison TU & TCSA - [President] Membership - [President & PD] Nominating Committee - President /w BoD & PD Physical Plant & Technical - [GM] Programming - [PD] Publicity / Trout Rodeo - [PD] & J Dabros Social Convenor - A Stevenson Sponsorship & Earned Revenue - A Kirkcaldy Summer Radio Camp - J Kerr It was suggested that Trout Rodeo be started on earlier this year. UPON A MOTION duly made, seconded and carried unanimously, the Committee was approved. 04 Operations Reports. The General Manager presented the Programme Director's: preliminary report prepared and submitted the Programme Director, Laurel Paluck. (see attached) Highlights include; a) Radio-Free Ptbo: a 24 hour web broadcast service. This is still being tweaked to fit Trent Radio's needs and preferences. b) Clubs & Groups Day: observations were made about bossy boys and shy girls. c) OWSP Physical Plant position is the only one not filled It was suggested that Paul Delaney (Alumni in Res) may be interested and suitable for Monday morning programming. UPON A MOTION duly made, seconded and carried unanimously, the Operations was approved. 05. Any Other Business: The need for Programme Promos was brought forward, and the desire of off air cuing of computer sound files. 06. Setting Next BoD meeting: Next Meeting: 18 October 2004 at 5pm 07. Adjournment: There being no further business the Meeting adjourned at 6:40pm ________________________________ ______________________________ James Kerr, President & Chair Kristine Williams, Secretary [end]