Trent Radio BoD 24 January 2005 MINUTES OF THE BOARD OF DIRECTORS MEETING held on Monday, 24 January 2005 at StudioC, Trent Radio House, 715 George Street North, Peterborough, Ontario. P R E S E N T: James Kerr, Karolyne Newby, Kim Fielding, Anne Stevenson, & Gord DeVillers. R E G R E T S: Al Kirkaldy, and Steve McNabb (due to telephone difficulties). Also present: Kerith Paul, guest; and John Muir, General Manager 01. Notice of this meeting having been made to all the Directors, and a majority being present, the meeting was declared duly constituted and called to order at 5:15pm, with James Kerr as acting as Chair and Karolyne Newby acting as Secretary. An agenda was agreed upon and discussion followed. 02. The minutes of the previous Board meetings were presented. UPON A MOTION duly made, seconded and carried unanimously, the minutes of the previous Board of Directors' meetings, held on 21 Nov 2004 before and after the AGM, were approved as amended. 03. Orientation & Orientation Planning Discussion followed regarding, Directors availability over the summer, Committee work, setting a date for the next AGM and regular times for Board Meetings. It was decided that the next three Board Meetings will take place at 5pm in Studio C on the 1st & 22nd of March, and 26 April 2005. Summer Board meeting times will be decided at the 26 April meeting with one Board meeting set for 30 August, at the end of the summer. The AGM was set for Sunday, 20 November 2005. It was noted that; Karolyne Newby may be away for the summer, Anne Stevenson will be in Calgary, and that James Kerr, Kim Fielding, Gord DeVillers, and Al Kirkcaldy will be in Peterborough over the summer. UPON A MOTION duly made, seconded and carried unanimously, Kim Fielding was reappointed chair of the Membership and Fundraising committee (which includes being chair of the Trent Radio Alumni & Friend Reunion weekend set for 26-28 Aug 2005), Al Kirkcaldy was reappointed chair of the Sponsorship committee, Anne Stevenson was appointed Social Convenor, Steve McNabb was appointed Internet Guy and RFP Ambassador with James Kerr, Karolyne Newby & Gord DeVillers appointed to help organise a summer radio kids camp. It was noted that James Kerr will help organise a bowling event with Anne Stevenson, and that Anne Stevenson will work with Jill Staveley to setup "listening" or prep stations. 04. Appointment and Confirmation of Officers UPON A MOTION duly made, seconded and carried unanimously, James Kerr was reappointed Chair & President, Kim Fielding was appointed Vice-chair, Karolyne Newby was appointed Secretary, John Muir was confirmed as Vice-president and General Manager, Susan Newman was confirmed as Bookkeeper, and that the signing officers shall be James Kerr, Karolyne Newby, Kim Fielding, Al Kircaldy, and John Muir 05 Operations Report The General Manager presented the operations report (see attached) Kerith Paul was introduced to the Board. Ms. Paul is attending the meeting in her academic research on community groups. The Programme Director will report at the 26 April meeting. It was suggested that part time students should be approached for a levy. It was reported that a cheque for $276 had been received for promoting that Maple Blues awards. 06. Any Other Business The main phone line is crackling and needs repair. There being no further business the meeting adjourned at 6:25pm. ________________________________ ______________________________ James Kerr, President & Chair Karolyne Newby, Secretary