MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF TRENT RADIO, held at Sadlier House, Senior Common Room, Peter Robinson College, Peterboro, Ontario, on 3 December 1993 at 2pm. P R E S E N T : Brenda Sedgwick, David Creighton, Mia Biasucci, Andrew Cousins, Jennifer Long, Harrison John Windeler, and J K Muir. Also Present; Robert Phillips - Manager. The Meeting was called to order, Andrew Cousins acted as Chair and Harrison John Windeler acted as Secretary of the Meeting. All of the directors of the Corporation being present in person, the meeting was declared to be regularly constituted. An agenda was agreed upon and discussion followed. Previous Minutes: Upon a MOTION duly made, seconded and carried, be resolved that; the minutes of the previous Board meeting held on 30 November 1993 are accepted as amended. Appointment of Officers: Upon a MOTION duly made, seconded and carried, be resolved that; the positions of "President" and "Chair" be the same person. Nominations were then taken for the office of President and Chair. Election on contention was done by secret ballot with H. Windeler acting as clerk, and the results were declared. Upon a MOTION duly made, seconded and unanimously carried, be resolved that; Andrew Cousins be appointed to the position of President and Chair of the Corporation. Discussion followed regarding the positions of Vice-President, Vice Chair, Secretary and Treasurer. Upon a MOTION duly made, seconded and unanimously carried, be resolved that; the Manager, shall be the Vice President of the corporation. Upon a MOTION duly made, seconded and unanimously carried, be resolved that; Mia Biasucci is appointed Vice Chair. Upon a MOTION duly made, seconded and unanimously carried, be resolved that; Harrison John Windeler is appointed Secretary. Upon a MOTION duly made, seconded and unanimously carried, be resolved that; Jennifer Long is appointed Treasurer. Upon a MOTION duly made, seconded and unanimously carried, be resolved that; the signing officers of Trent Radio shall be the President, the Treasurer, the Secretary, and the Manager and that cheques shall be signed by one of the President, the Treasurer, or the Secretary, along with the Manager. It was noted at this time that the signing officers are: A. Cousins or J. Long or H J Windeler with Rob Phillips. Committees - Tasks & Responsibilities: John Muir provided a general orientation to board. There was discussion of portfolios and committees. It was decided that the following people shall be appointed to the following committees. Facilities & Technical Committee: J. Muir. Outreach & Recruitment Committee: B. Sedgwick. Programme Committee: M. Biasucci & H. Windeler. John Lewis (former Board member and with CBC Toronto) is to be invited to act as chair of this committee. Other Business: Discussion of computer resources and potential advantages of upgrading equipment and resources at the station. It was decided that John Scott of "Electronic Ideas" be invited to assist the Board in the determination of computer networking and E-Mail resources available. A. Cousins and H. John are to head up this effort. Mia Biasucci expressed interested in policy and procedures dealing with sexual harassment policy at Trent Radio. Discussion of when to hold meetings in future. Agreed that Friday afternoons would be the best time. The next meeting shall be held Friday, 17 December 1993 at 2pm at the same location. There being no further business the meeting was adjourned. _________________________ _______________________ Andrew Cousins, President H J Windeler, Secretary