MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF TRENT RADIO, held at Sadlier House, Senior Common Room, Peter Robinson College, Peterboro, Ontario, on 12 May 1994 at Noon. P R E S E N T : Andrew Cousins, John Muir, and H J Windler being Directors of the Corporation, Also Present; Robert Phillips - Manager; Cathy Murray - Music Coordinator; and John Lewis - Programme Committee Chair. R E G R E T S : Brenda Sedgwick and Mia Biasucci, being a Directors of the Corporation. The Meeting was called to order, Andrew Cousins acted as Chair and Harrison John Windler acted as Secretary of the Meeting. Notice of this meeting having been delivered to all of the Directors, and a quorum of the Directors of the Corporation being present in person, the meeting was declared to be regularly constituted. An agenda was agreed upon and discussion followed. It was noted at this time that there were no minutes available from the Board meeting held on held 22úApril 1994. Upon a MOTION duly made, seconded and carried, be it resolved that; the Board approve a special program on June 25th, 1994 between hours of 13:00 and 16:00. Harrison John will be personally responsible for all activities within Trent Radio during the broadcast. References to the broadcast will be to the effect of: "March For Jesus broadcasting through the facilities of Trent Radio." A program outline will be filed and to be approved by the program committee. (See attached brochure.) It was noted at this time that, Mia Biasucci had expressed approval of the broadcast in a telephone conversation with Andrew Cousins prior to the meeting. A donation of not less than $200 from the Peterborough March For Jesus organizing committee will be accepted. Upon a MOTION duly made, seconded and carried, be it resolved that; Trent Radio become a member of Peterborough Arts Umbrella (formerly Peterborough Arts Council and The Peterborough Festival of The Arts.) It was noted at this time that; Peterborough Arts Umbrella will be entering a float in the Canada Day parade. Brenda Sedgwick is to be asked to work with this group in respect to a Trent Radio presence in the parade. It was noted that Trent Radio will decline formal attendance at the National Campus/Community Radio Association national conference for 1994, to be held in Halifax. However, Trent Radio shall provide accreditation to any member who wishes to attend. Upon a MOTION duly made, seconded and carried, be it resolved that; $3,500 be allocated for general repairs and maintenance to the physical plant of Trent Radio house at 715 George Street North. It was noted that, Andrew Cousins shall be accountable for those funds in the event no manager is in place at the time of said general repairs and maintenance. Upon a MOTION duly made, seconded and carried, be it resolved that; the financial statements for the period from September 1, 1993 to March 15, 1994 be accepted and approved. It was noted that the tenants are in arrears of approximately $1,000 as of May 13th and the the Manager has confirmed that this will be rectified as of June 30th, 1994. Discussion ensued regarding the status of Trent Radio's application for new frequency and power increase. John Matthews has been contacted and when application completed needs only signature of engineer. It is anticipated that approval will take 12 to 16 weeks once submitted It was noted that, on April 13th Trent Radio received $12,457 Community Radio Outreach Project funds, made available through the provincial government. These funds are to be directed to programming. Also, the Board continues to support Trent Radio teaching seminars in the high schools with teacher Fern Crystal and Rob Phillips and John Lewis from Trent Radio. Peterborough Computers commercial spots were discussed. A letter of intent or contract is advised to be drawn up providing for 360 sponsor mentions in return for a much improved computer system. Also discussed: live broadcasts, EMail, a Trent Radio email address and Gopherspace, Trent Radio's relationship with the University, abandonning the audio link to the Union Theatre Bell (future intentions and plans of Union Theatre to be determined by the Manager), locks and configurations thereof, and Trent University's Human Rights Policy. Upon a MOTION duly made, seconded and carried, be it resolved that; the Board accept John Muir's resignation from the Hiring Committee to pursue to his application of employment for the position of Manager - vacant as of June 25th, 1994. ____________________________ _____________________________ Andrew Cousins, President H J Windeler, Secretary