MINUTES OF AN ANNUAL GENERAL MEETING OF THE MEMBERS OF TRENT RADIO, 
        held at The Jolly Hangman at Trent University's Peter Robinson 
        College, Peterborough, Ontario, on February 9, 1995 at 7pm. 

P R E S E N T:

        Robert Aitken, John Andrews, Barb Bell, Mia Biasucci, Andrew 
        Cousins, Andrew Fogarasi, Sarah Forbes-Roberts, Scott Gordon, 
        Ingrid Harder, Barbara Hathmein(?), Lisa Howard, Brian Hughes, 
        Jasmin Kay, John K Muir, Andrew Parker, Kristina Rawlings, 
        Harrison John Windeler, Barb Woolner, being Members of the 
        Corporation - a total of eighteen. 

The Meeting was called to order, Andrew Cousins acted as Chair and Scott 
Gordon acted as Secretary of the Meeting. 

Notice of this meeting having been executed according to the provisions 
of notice set out in By Law No. 1 of the Corporation and a quorum of the 
members of the Corporation being present in person, the meeting was 
declared to be regularly constituted.  An agenda was modified to include 
the presentation of reports then agreed upon and discussion followed. 

Upon a MOTION duly made, seconded and carried, be resolved that; the 
minutes of Annual General Meeting held on 29 November 1993 be approved. 

Opening Discussion:

Short term borrowing of CDs has been curtailed since dubbing facilities 
are now available. 

Subscription to College Music Journal (CMJ) has been cancelled as the 
five hundred dollars ($500US) per annum is too expensive. 

Reports:

Brian Hughes presented the Music Director's Report. 
In summary: 

- variety of music is increasing slowly with semi frequent contact with 
  the major record labels. 

- nevertheless, more still more contact is needed with both the major and 
  independent labels in order to increase the amount of folk, jazz, 
  blues, world and industrial music in Trent Radio's collection. 

- a music committee will be formed whose objective will be to:
     - coordinate volunteers to help with archiving
     - look at possible security measures to deal with the continuing 
       (if not rising) theft   
     - to define and recognize the side by side roles that music
       and spoken word programming should play at Trent Radio

Other Ideas:
- small budget to be spent on replacing damaged jewel cases 
- working/updating archive to eliminate archiving hassles and programmer 
  frustration 
- one or two days a month designated as SOCAN DAYS
- The purchase of Sound Effects records/compact discs for further Radio 
  Drama projects 
- live performance broadcasts 

The Music Department's report was received and accepted with
thanks.

Kristina Rawlings presented the Radio Drama report.  In summary:

The Radio Drama Group was formed in order to give students and members 
of the community a chance to express ideas creatively. With K Rawlings 
acting as Radio Drama Animator through an OSWP position, productions 
are aired Wednesday after the BBC with copies being made for the 
archives as well as other community radio stations. In the future it is 
hoped that the group will be able to assist people who wish to produce 
their work independently. 

The report was received and accepted with thanks.

John Andrews presented the Campus News report.  In summary:

Designed in September, the goal of the college news system was to 
increase the communication within the student body.  On and off resident 
students would be informed about events occurring both in the specific 
colleges as well as the university community as a whole. The group of 
programmers, consisting mostly of college cabinet representatives, have 
been dependable as well as innovative.  The program will continue next 
year with only minor if any changes. 

The subject of lectures broadcast on Trent Radio was also brought up.  It 
was suggested that Andrew Parker's (OSWP) position should be changed to 
that of coordinator rather than s/he who does all of the leg work.  This 
way a greater number as well as a greater variety of lectures could be 
taped. 

The report was received and accepted with thanks.

Barb Woolner presented the Program Director's report:

Through somewhat of a theatrical presentation Barb, with the help of 
Kristina, demonstrated how the programming for the most part reflects 
the aims and objectives of the station.  Support in Partnership was 
stressed as one of the most important objectives at Trent Radio. 

Spoken word programming has increased since Barb has had the time to sit 
down with programmers and encourage people to look beyond the standard 
music shows.  Diversity in programming has also occurred through a 
renewed emphasis on the community aspect of Trent Radio's campus 
community mandate. 

Discussion followed and it was learned that:

- that the CRTC guidelines are not always met.  Trent Radio, however, is 
  not in flagrant violation of their mandate but rather only seeks to 
  find working balance between the government's regulations and its own 
  aims and objectives.
- there have been no major complaints concerning programming since 
  September.  This is due at least in part to the volunteer operators 
  that pay close attention to the programming and step in before things 
  are allowed to get out of control. 

The report was received and accepted with thanks.

John Muir presented the Station Manager's report.  In summary:

- John and Barb both hired two months following Rob Phillips' departure 
- volunteer engineers provide one of the most difficult and thankless 
  jobs at the station but are nevertheless vital to its operation and 
  should be commended for their work 

Physical Plant:
- $4,000 worth of clean up and maintenance done over the summer 
  including: 
     - excavating and sealing west north wall against flooding
     - repairing eavestroughing
     - entirely repainting the interior and partial repainting of
       the exterior of the building
- new shelving for CDs were constructed at a cost of $1,500
- Walker telephone system replaced with Vantage 12
- HVAC system was repaired, cleaned and tuned
- all locks were changed over the summer
- the intrusion and fire alarms were repaired
- the long narrow room that was formally part of the archives has
  been turned into the "Operators' room"
- a SP 1200 turntable was stolen from Studio B in June 1994.  An 
  investigation into the theft has yielded nothing. 
- main computer's hard drive crashed in August but everything except the 
  computer indexed archives and record company lists have been restored.  
  It is anticipated that the archives will be ready by March 1995 

Technical Facility:
- maintenance of cassette decks is an on going problem
- worn and irreplaceable switches in the Studio B console rendered it 
  inoperative for the entire fall of 1994.  Right now it has only been 
  patched together and the console as well as all of the cassette decks 
  should be replaced as soon as the budget will allow 
- broadcast lines from Red Dog, the Union and the PRC Dining Hall have 
  been cut as they were not being used.  The line from Market Hall is 
  under review for the same reason 
- Trent Radio subscribes to Bell's Call Answer service
- the transmission plant such as it is, is working well

Administration:
- much time spent developing an internal procedure, Board development 
  resources and an external reporting systems. 
- Trent Radio is now on the Internet with gopherspace provided by the 
  University 

Finance and Budget:
- flaws in the budget
     - no provisions for capital purchase
     - no fundraising
     - up to new board to raise money for renovations.
- Trent Radio has applied for another CROP (Ontario) Grant in the amount 
  of $20,000 to put on workshops and support participants setting up 
  small studios in their homes, etc.  Whether this grant is approved or 
  denied should be known by the end of March 
- due at least in part to underfunding, Trent Radio will be off the air 
  from 22 May to 5 September 1995. 

Major Repair and Capital Equipment:
- there are some things required immediately:
     - the repainting of the building's exterior and the repairing of the 
       second floor apartment's windows; $2,000 - $3,000 
     - Studio B console, the missing turntable and all the cassette decks 
       need to be replaced; $8,000 - $11,000 

Transmission Plant:
- the radio signal at the present frequency (96.3Mhz) has been severely 
  degraded by CFMK in Kingston and CFMX's extension in Toronto. 
- an application for a change in frequency and an exchange of antenna 
  could be made under the Industry Canada (formerly DoC) regulations for 
  LPFM (Low Power); $3,000 - $4,500, but would be unprotected leaving us 
  in the same situation in a short time 
- an application for a change of frequency and power increase could also 
  be made for a protected channel.  This application would have to be 
  "supervised"; $20,000 - $25,000 
- a letter was received from John Matthews outlining the various options 
  Trent Radio had in terms of frequency changes. 

Other Items:
- discussion of establishing a digital editing system because editing on 
  the reel to reel is increasingly more expensive ($120 for each tape); 
  $4,500 
- talk of building an addition to the north of the kitchen; $20,000 

Andrew Cousins' President's Remarks:
- likes the increase in spoken word programming
- hears a greater variety of programming that is for the most part better 
  produced due likely to Barb's (Programme Director) influence 
- working with John and Barb has been very easy and both are very 
  forthcoming about problems 

The issue of fundraising was raised.  In the past there has always been a 
lot of talk but little action.  Because of the financial straits of the 
station it is necessary that the new board take more action than it has 
in the past.  An improvement in the station's relationship with the 
community is necessary for a successful drive to work. 

Presentation of Financial Review, prepared by Don Jackett.  
Copies of this review were made available to the membership present.  
Highlights: 
 - many expenses up that can be curtailed including postage,
   stationary and office equipment (up $1,074), long distance
   calls (up $159) and tape expense (up $466).

Upon a MOTION duly made, seconded and carried, be resolved that; the 
Financial Report for the fiscal year ended 1993 be accepted. 

Upon a MOTION duly made, seconded and carried, be resolved that; Don 
Jackett of McColl-Turner, C.A. be again appointed financial reviewer for 
Trent Radio. 

Board Elections.
The Nominating Committee presented its report, presenting seven names as 
provided by the by laws.  It was reported by the Secretary that no 
further nominations had been made. 

Upon a MOTION duly made, seconded and carried, be resolved that; the 
report of the Nominating Committee be accepted and the seven (7) 
candidates be acclaimed to the board. 

Acclaimed as Board Members:  Robert Aitken, Andrew Cousins, Andrew 
Fogarasi, Scott Gordon, Ingrid Harder, Jasmin Kay and Harrison John 
Windeler. 

Other Business:
- some people were disappointed at the number of acclamations 
  and would like to see more people running for board positions 
  next year. 
- Barb expressed some frustration at not having a formal job 
  descriptions for the BoD and would like to work with the board 
  to come up with one. 

Upon a MOTION duly made, seconded and carried, be resolved that; the 
Trent Radio Board of Directors devote itself to orientation and 
development. 

Adjournment
There being no further business, the meeting was adjourned.

_____________________________      _____________________________
 Andrew Cousins, President          Scott Gordon, Secretary