MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF TRENT RADIO, held at the corner of Stewart and Brock streets, Peterborough Ontario, on Sunday, 3 Dec 1995 at 4:30 p.m. P R E S E N T: Barb Bell, Darcie Death, Andrew Fogarasi, Scott Gordon, Lisa Howard, Jonathan Priddle, and Suzie Young, being Directors of the Corporation, O B S E R V E R S John K. Muir (General Manager) and Barbara Woolner (Programme Director) The meeting was called to order with Scott Gordon acting as Chair, and Lisa Howard acting as Secretary. With all the Directors being notified of the time and place of the meeting at the previous Board meeting held directly after the Annual General Meeting, and all of Directors being present, the meeting was declared to be duly constituted. An agenda was agreed upon and discussion followed. Individual introductions of (new) Board members were made. Previous Minutes; The minutes of the previous meeting were not available, however it was noted that the only business conducted at that meeting was that Scott Gordon would act as Chair and President until this meeting and to determine when this meeting woould be. Appointment of Officers; Discussion followed regarding the duties of each of the Officers of the Corporation. It was noted that President and Chair were separate positions but that they were usually held by the same person. The Chair is responsible for Board meetings while the President oversees the actions of the staff and calls the General Meetings. Further discussion of Secretary and Treasurer ensued. It was noted that the Secretary was not usually expected to sit on committees of the Board. Upon a MOTION duly made, seconded and carried, be it resolved that; Scott Gordon be appointed to the position of Chair and President of the Corporation. Upon a MOTION duly made, seconded and carried, be it resolved that; Andrew Fogarasi be appointed Vice-Chair of the Corporation. Upon a MOTION duly made, seconded and carried, be it resolved that; Lisa Howard be appointed Secretary and Treasurer of the Corporation. Upon a MOTION duly made, seconded and carried be it resolved that; John Muir is confirmed in the position of General Manager. Upon a MOTION duly made, seconded and carried be it resolved that; Barbara Woolner is confirmed in the position of Programme Director. It was noted that Barbara is on contract until May, and the Programme Directors position is not a Board appointment. Committees; It was decided that membership concerns should be included in the work of a fundraising committee and thus a Membership and Fundraising committee be struck. Upon a MOTION duly made, seconded and carried, be it resolved that; that following committees shall be chaired by the following people; Barb Bell & Suzie Young - Membership and Fundraising Committee; Andrew Fogarasi - Physical Plant & Technical Falcilities Committee; Darcie Death - Music Committee; and Jonathan Priddle - Spoken Word committee. It was noted that Jasmin Kay would help with the Music Committee; that John Muir would help with the Membership and Fundraising Committee, and the Physical Plant and Technical Facilities Committee. The Chair, made introductory remarks regarding expectations for the upcoming year. Meetings; A discussion followed regarding meetings. It was felt that monthly Board meetings should be frequent enough for the Board to get the job done.It was noted at this time that the Executive Committee, consisting of the President, Secretary and General Manager would deal with general administration and finance; and would meet fortnightly. It was noted that the next Board meeting shall be convened at #5 Fleming Place, on 14 Jan 1996 at 2 p.m. It was noted that Barb Bell did not have an E-mail account and would therefore need hard copies of the minutes. Donations; Chris Gravel, Peter Parker and Donna Gordon each donated money to Trent Radio. Barb Bell and Suzie Young shall write "Thank You Notes" pursuant to their committee. Banking; Discussion followed regarding a possible decision to open two bank accounts and the type of bank accounts available. Upon a MOTION duly made, seconded and carried, be it resolved that; that Trent Radio shall open a raffle account and that Trent Radio shall open a general account at the Bank of Montreal. It was also noted that the signing officers for the Bank shall be any two of the President, the Secretary/Treasurer and the General Manager. Operators & Membership Fees; Upon a MOTION duly made; seconded and carried, be it resolved that; membership fees for Operators who are not full-time student of Trent Univerisity shall be waived. There being no further business the meeting was adjourned at 5:35 pm _______________________________ _______________________________ Scott Gordon, President H Lisa Howard, Secretary