TAKE NOTICE there shall be an ANNUAL GENERAL MEETING of TRENT RADIO - a corporation without share capital to be held, Tuesday, 3 December 1996, 7 p.m. Peter Robinson College, Jolly Hangman === AGENDA === 1.) Chair's opening remarks and setting of the agenda. 2.) MOTION to approve minutes of last Annual General Meeting held on 21 November 1995. 3.) PRESENTATION of the Directors and Officers. Spoken Word Committee; Music Committee; Physical Plant and Technical Committee; Programme Director; General Manger & President 4.) MOTION to confirm all resolutions of the Board. 5.) PRESENTATION of Financial Statements for One Year Ending 31 August 1996 with an independent Financial Review. And if the Members see fit; a MOTION, to accept the Financial Statements as presented; and a MOTION, to appoint the auditor for the year ending 31 August 1997. 6.) REPORT of the nominating committee and election of Directors As provided by the By Laws of Trent Radio, the Nominating Committee shall submit nominations to fill vacancies of the Board for consideration by the membership. The Nominees are; Barb Bell Franca Cioffi Andrew Fogarasi Dean Girard Lisa Howard Danielle Tassie & Emily Watkins Further nominations may be made by any seven (7) members in good standing by delivering a nomination paper signed by them to the Secretary of Trent Radio not later than seven (7) days before the annual meeting. If more than seven (7) persons or such greater number as shall constitute a full board or increase thereof are nominated, an election by ballot shall take place at the annual meeting. Proper delivery shall be deemed to have been executed if a duly executed nomination paper is received by midnight, 26 November 1996 at Trent Radio House, 715 George Street North, by a responsible Trent Radio representative. The affairs of Trent Radio shall be managed by a Board of seven (7) directors, each of whom at the time of her/his election or within ten (10) days thereafter and throughout her/his term of office shall be a member of Trent Radio. Each director shall be elected to hold office until the next annual meeting after s/he shall have been elected or until her/his successor shall have been duly elected or qualified. Members of the Board of Directors shall be, at all times, Canadian Citizens, except when seen to be of exceptional benefit to Trent Radio and its direction, and an application for their membership is made to the Government of Canada. A majority of the Board shall be enrolled students of Trent University. 7.) Any other business 8.) MOTION to adjourn = = = Please note, that the Directors may elect to hold the first meeting of the new Board, either immediately following the Annual General Meeting, or at some future time, according to their wish. Also, all full time student of Trent University are members of Trent Radio. per Trent Radio Board of Directors: for H Lisa Howard, Secretary, 22 November 1996 --+---- ANNUAL GENERAL MEETING OF TRENT RADIO, held at The Jolly Hangman Pub, Peter Robinson College, Trent University, Peterborough Ontario, on December 3rd, 1996. P R E S E N T: Barb Bell, Tim Cromey, Darcie Death, Andrew Fogarasi, Scott Gordon, Dean Girard, Lisa Howard, Chris Kurac, Les Laing, Steve May, Norm McHardy, George Moore, John Muir, Steve Peterson, Jonathan Priddle, Tony Tarle, Danielle Tassie, Barbara Woolner, and Emily Watkins; being Members of the Corporation. The meeting was called to order at 7:05 p.m. with Scott Gordon acting as Chair and Lisa Howard acting as secretary. With the report that proper notice of this meeting had been given, and with a quorum of Members present, the meeting was declared duly constituted. An agenda was agreed upon and discussion followed. Previous Minutes: Upon a MOTION made, seconded and carried be it resolved to accpect the minutes of the last Annual General Meeting held 21 November 1995 as amended. REPORTS: Spoken Word Committee; Jonathan Priddle's reported on the results of the overall effectiveness of the Spoken Word Committee. Priddle's main comment was that the Spoken Word Committee seemed redundant since Barbara Woolner (Programme Director) was already doing a great deal for spoken word programming at Trent Radio. The committee seemed redundant. Some discussion followed, and the Membership nevertheless thanked Mr. Priddle for his efforts. Music Committee; Darcy Death felt that some progress had been made in her area which is the Music Committee. Jean Reno now runs interference with record companies on behalf of Trent Radio. CD's are now moving more quickly into the archive. Death's advice to new members of the Music Committee was that they should work with other programmers. The Membership thanked Death for her work with the Music Committee. Physical Plant and Technical Committee: Andrew Fogarasi reported some progress, and some ambivalence. The efforts with respect to security seemed unnecessary. Fogarasi suggested that money be put towards a microwave. It was noted that Mr. Gordon has payed the six dollars he owed to Fogarasi. It was suggested that the bushes behind Trent Radio be cleared. It was also noted that portable tape decks seem to disappear from Trent Radio. Trent Radio spent two thousand four hundred dollars on two tape decks for studio use. The Board thanked Fogarasi. Programme Director's Report: Barbara Woolner reported that programme proposals were better this year and that this has made her job easier. She has involved other members of Trent Radio (programmers and operators) in the selection committee for new programmers. Tim Cromey received a ringing endorsement from Ms. Woolner for his work as a Co-op student. She says that he is much better than any co-op student she has had before. Tony Tarle put together a publication called Trout Rodeo. Some work needs to be done to improve the quality of Spoken Word programming. Membership and Fundraising Committee; It was reported that one thousand dollars more than last year had been made. In addition a fundraising policy was developed. The Board Thanked Barb Bell for her work with the fundraising committee. General Manager's Report: {summary - see attached for detail} John Muir reported that Studio B is now functioning and that he has plans for hard disk based digital audio in Studio A and B. Trent Radio's proposal for a frequency change and power boost awaits CRTC approval. It was hoped that approval will come no later than the end of February 1997. Trent Radio should also hope to be a non-appearing item. Mr. Muir also reported that as part of our arrangement with Power Broadcasting we are committed to make an announcement four times a day thanking them for the use of their tower. This is up from two times in our last agreement. No Ontario grants were received this year. A motion was made to reappoint Don Jackett as the accountant for Trent Radio for the year ending 31 August 1997. President's Remarks: Scott Gordon is leaving Trent Radio. Mr. Gordon thanked John Muir and Barbara Woolner for working with him. The Membership wishes him well. Nominating Committee: Mr. Gordon gave the report of the Nominating Committee. Upon a MOTION duly made, seconded and carried unanimously be it resolved to appoint the following to the Board until the next Annual General Meeting; Barb Bell, Franca Cioffi, Andrew Fogarasi, Dean Girard, Lisa Howard, Danielle Tassie and Emily Watkins. Other Business: Upon a MOTION duly made, seconded and carried, be it resolved to confirm all resolutions made by the Board during since the last Annual General Meeting.the previous year. There being no further business the meeting was adjourned at 9:00 p.m. ____________________________ ____________________________ Scott Gordon, President H Lisa Howard, Secretary