MINUTES OF THE BOARD OF DIRECTORS MEETING held at Peter Robinson College Lecture Hall, 725 George St. North, on January 22, 1998, at the hour of 6:45 in the evening. P R E S E N T: Bill Thompson, Francesca Cioffi, Andrew Parker, Grant Ball, Barb Bell, and Esther Caldwell R E G R E T S: Nick Smith Also present: John K. Muir, General Manager Notice of this meeting, having been communicated to all the Directors, the meeting was declared duly constituted and called to order at 6:45, with Bill Thompson acting as Chair and Francesca Cioffi acting as Secretary. UPON A MOTION duly made, seconded and carried the Minutes of the last Board of Director's meeting, held on December 10, 1997, were approved with amendments. Chairs Remarks: Bill Thompson extended an invitation to the Directors to spend time at Trent Radio house and consider the possibility of Board office hours. Bill Thompson revisited the issue of drafting a special resolution to amend the Trent Radio by-law concerning eligibility of Board Members with regards to Canadian citizenship which was first raised at the Annual General Meeting held December 10, 1997. Discussion followed. Directors were asked to think about the wording of this special resolution for the next Board of Director's meeting. After some discussion, a change was proposed to the aims of Trent Radio as a broadcast licensee, to reflect the recent modification to the new signal's listening range. UPON A MOTION duly made, seconded and carried one of the aims of Trent Radio shall be amended to read: "Encourage access to the facilities by both the Peterborough *Area* and Trent Communities" Radio Marathon Report: The radio marathon was a great success. The Casino Rama Trip has been set for April 24, 1998. UPON A MOTION duly made, seconded and carried Barb Bell 's report was approved with thanks to all those involved. Board Development: Discussion followed about meeting with Trent Radio's lawyer and accountant. A meeting will be set for Thursday February 5, 1998 with Don Jackett of McColl Turner, Trent Radio's accountant, at 6:30 in the Peter Robinson College Lecture Hall, pending confirmation of space availability. A meeting will also be set with John Dunn of Dunn & Dunn, Trent Radio's lawyer, confirmation of date to follow. Operations Reports Bill Thompson present a report for the "Entra-Season" (12Dec97-24Dec97 UPON A MOTION duly made, seconded and carried the Operations Report was approved. (See attached) UPON A MOTION duly made, seconded and carried the following Director's were appointed as committee chairs to the following committees: Board Development: Bill Thompson Social Secretary: Andrew Parker Fundraising: Barb Bell Propoganda & Publications: Esther Caldwell Community Links: Francesca Cioffi Music: Grant Ball All Directors were asked to create a brief description of the committee for the next Board of Director's meeting. UPON A MOTION duly made, seconded and carried the next meeting of the Board of Director's is set for February 18, 1998 at 1:00pm. Dates of the future Board of Director's meetings and the Annual General Meet will be set at the February 18th Board of Director's meeting. UPON A MOTION duly made, seconded and carried the Trent Radio Board of Director's meeting was adjourned at 9:20 in the evening. ----------------------------- ------------------------------ Bill Thompson, Chair Francesca Cioffi, Secretary