MINUTES A MEETING OF THE BOARD OF DIRECTORS OF TRENT RADIO, held at Peter Robinson College Senior Common Room, 751 George St. North on March 25, 1998 at 1 pm P R E S E N T: Grant Ball, Esther Caldwell, Andrew Parker and Francesca Cioffi. R E G R E T S: Barb Bell, Nick Smith and Bill Thompson. Also Present: Barb Woolner, Programme Director; and John K. Muir, General Manager Notice of this meeting, having been communicated to all Directors, the meeting was declared duly constituted and called to order at 1:20 p.m., with Andrew J. Parker acting as Chair and Francesca Cioffi acting as Secretary. PREVIOUS MINUTES UPON A MOTION duly made, seconded and carried, the Minutes of the Board of Directors meeting held on 18 February 1998 were approved. OPERATIONS REPORT PROGRAMME DIRECTOR'S REPORT (see attached) GENERAL MANAGER'S REPORT (see attached) UPON A MOTION duly made, seconded and carried the Operations Report, consisting of the Programme Director's Report and the General Manager's Report, were approved. COMMITTEE REPORTS PROPAGANDA & PUBLICATIONS COMMITTEE REPORT (see attached) At this time, it was suggested that the Propaganda and Publications Committee look into publishing the Radio Log in either the Peterborough Examiner or Peterborough This Week. It was also noted that Esther Caldwell and Grant Ball shall work together to create a "Trout Rodeo" style template to be used over the next few seasons. COMMUNITY LINKS COMMITTEE REPORT The Community Links Committee is working towards the creation of an information pamphlet about Public Service announcements and the development of a standard Trent Radio Press Release form. At this time, it was suggested that the Community Links Committee develop a General Information sheet, an FAQ, distribute to community organisations. SOCIAL SECRETARY COMMITTEE REPORT (see attached) At this time, it was noted that the End of Season "Meet, Greet and Stagger About on your Feet" discussed in the Report will not occur this year due to time constraints and previously scheduled Trent Radio activities. Also, dates for "The Radio Salons" roughly scheduled as follows: "The Tower and The Townies" - September "What Community?" - October "Mass Media Representation of Independent Scenes" - November "The University is Socially Unaccountable" - December BOARD DEVELOPMENT COMMITTEE REPORT (see attached) Due to present fiscal constraints, the Board recommends that the session with the United Way be deferred indefinitely. The Board also recommends that the Board Development Committee organise an information session with John Dunn, Trent Radio's Lawyer. FUND-RAISING AND MEMBERSHIP COMMITTEE REPORT (see attached) Casino Rama Trip Friday April 24 1998! It was noted that Francesca Cioffi shall design a poster announcing this event. John Muir shall arrange for printing and distribution on the main campus of Trent University. UPON A MOTION duly made, seconded and carried, effective immediately, all programmers are required to pay their membership fees in full before having a programme scheduled on Trent Radio. MUSIC DIRECTOR'S COMMITTEE REPORT (see attached) UPON A MOTION duly made, seconded and carried the Committee Reports were approved. SCHEDULE AND PLAN THE AGM This item was deferred until the next Trent Radio Board of Directors Meeting ANY OTHER BUSINESS Discussion regarding the 30th Birthday Party/Breakfast/Gathering 3-4 Oct 98 and the Amendment to the Eligibility Bylaw was deferred until the next Board of Directors Meeting. LEVY REVIEW POLICY The creation of the TCSA Levy Review policy was brought to the Board's attention. MARCH FOR JESUS John K. Muir presented a letter sent to Trent Radio by Pam Van Halteren of the March For Jesus - Logistics. The March for Jesus will occur on Saturday March 30 1998. UPON A MOTION duly made, seconded and carried the March for Jesus proposal is accepted, maintaining the same terms of agreement as last year with the exception of amending the charge to $500. ATTENDANCE The Board recommends that either the Chair or Vice-Chair, explore a Director's re-occurring absences. UPON A MOTION duly made, seconded and carried the meeting was adjourned at 3:10 pm.