Notes to General Manager's Report for the BoD 29 April 98 Financial Statements for 31 Mar 98 are not available. Our cash position at the end of April is about $2,000 with accounts receivable from Sponsorship and Brokered Material stands at $2,665.00. TCSA Levy Review Proposal: A letter was received with a draft proposal attached. The letter asked for a response by 25 Feb and was received on 20 Apr. A response was sent on 20 April. (see attached) Further information and discussion is indicated. Donated Equipment: We have received a 12" VGA monitor through Esther Caldwell (a monitor recently blew up) Also: CKPT/CKQM through the offices of Ed Crompton has donated a McCurdy puck drive turntable (33/45/78 rpm) and a 1970's advertising production package, complete with five large manuals and about two dozen LPs. The later might be of interest to TISPOC Shutdown: The transmitter has had a stripped down dusting and cleaning. Studio cleaning and repairs are also scheduled for this week. SCP: Assessments are done and have been faxed to MP Peter Adams. Janice Rose (750 4500) at HRDC advises that she hopes to contact us in "the next couple of days". Our application provides for four positions for a total of 57 weeks. They are Programme Coordinator (16wks), Physical Plant and Training (16wks), Archivist (11wks) amd Publicity (14 wks) Last year's grant provided 20 weeks pursuant to an application for 32 weeks. RECOMMENDION: That the SCP 98 hiring committee be struck as the Programme Director, the General Manager and the President. PD Contract: I pleased to announce that Barb Woolner has agreed to return as Programme Director in the next (1998-99) year. Compensation (see attached) now includes health and pension benefits in accord with the Board's direction of 14 Nov 97 Radio Drama: Two productions are complete save the credits. Those who have heard Leah McLaren's play "Percy" were quite impressed. Work continues now that Brent Wood has finished his academic obligations. Rough Plan for Summer Programming with job descriptions for Executive Producers and the SCP Coordinator has been prepared for the Board's approval (please see attached). Subsequent to the organising meeting on 19 April 98, we have Executive Producers for a Saturday thru Wednesday broadcast week. A new Contact Sheet has been prepared (see attached). In addition provision has been made for programming outside the 5pm - MidNight periods. The times are Saturday 7am-Noon, Sunday 3-5pm, Monday - Wednesday 9am - Noon. Rough Dates: A calendar showing TRadio seasons has been prepared (see attached) Subject: TCSA Proposed Levy Group Review Resolution transcript of a letter received on 20 Apr 98 TCSA Letterhead Dear Levy Group, Every year there are numerous enquiries regarding levy groups and levy group funding. In an attempt to provide answers, one of the mandates of the Standing Committee on Finance and Administration this year is the creation of a levy review policy. Enclosed is a draft version of what has been generated thus far in discussion within the committee. We would, however, very much appreciate your comments and suggestions. You can email your comments to tscafinance@trentu.ca before February 25th. Sincerely, [signed] Angela Thompson Vice-President of Finanace and Administration Trent Central Student Association. --+---- *DRAFT* PROPOSED OPERATING RESOLUTION LEVY GROUP REVIEW The Trent Central Student Association shall abide by the procedures set herein for the review of all lvey groups. i. Review of a levy group will be conducted if the conditions outline in By-law 1 Section 9.8.2 are met. The procedure outlined for said review will be followed, and the criteria used in such a review will be the same as those listed in part ii of this resolution. ii All levy groups will be reviewed every four years, by the appropriate Standing Committee, from the day the levy group is approved by the membership. The review will include but not be limited to, the following criteria: a. Assessment of Financial Statements b. Review of By-Laws/Constitution and/or operating procedures c. Statementby the group about the activities of the organisation including a comment about the amount of the levy received and the benefit to students. iii. Levy groups will be reviewed in existence before the enactment of this operating resolution will also undergo a review as outlined above. iv. Levy groups will be reviewed at the rate of five per year and will be scheduled for review in the order that they were approved by the membership. v. Any levy group not passing as assessment will be notified of all concerns and will be given one month to address the concerns of the committee. If a resolution in not reached within that time period, recommendations for action will be presented to the Board of Directors. * DRAFT * ---+---- email transcript Date: Mon, 20 Apr 1998 14:56:37 -0400 (EDT) From: John K Muir To: adthompson Cc: JKMUIR@trentu.ca Subject: Proposed Levy Group Review per Trent Radio Angela, Today I received a letter from you regarding a levy review policy with a draft of the same attached. The letter asked for a reply by 25 February which is now some time ago if it was intended for this year. In any event, I would very glad to work with you on this, Please let me know when we can get together. best // John Muir, General Manager --+----- Date: Mon, 20 Apr 1998 15:20:39 -0400 (EDT) From: ADTHOMPSON@trentu.ca To: John K Muir Subject: Re: Proposed Levy Group Review per Trent Radio HI there John! Thank you for replying to my letter regarding Levy Group Review. The status of the operating resolution is on-going as a decision was not made on the policy by this year's Board of Directors. Also, the task has been passed on to Kylie Patrick our Vice-President of Operations. She will be working on the resolution during the next school term and I'm sure she'd value your input. I've forwarded your e-mail on to her. Thanks again for taking the time to offer your input. Angela Thompson Intrem Vice-President of Finance (TCSA) [eof] Programme Director Contract commencing August 1998 Reporting to the General Manager, the Programme Director shall have overall responsibility for programming on Trent Radio, including all scheduling, the format of programmes, continuity, hours of operation, publicity and promotions, programme quality maintenance, enforcement of Trent Radio, and CRTC programming regulations, planning and control of special broadcasts and related activities. Pursuant to Trent Radio's licence granted by the CRTC, programming functions shall be rendered in accord with the Organisation's aims as a broadcaster, in support of, and in partnership with programmers, independent of external or commercial influence, and in consideration of Trent Radio's tradition of promoting varied and comprehensive programming and tolerance, permitting any lawful expression. The Programme Director may chair an advisory Programming Committee whose objects are to aid in programming operations, programme policy execution and direction, and programming publicity. Membership of the Programme Committee shall be the General Manager (ex officio)*, Operators and any others who shall serve at the pleasure of the Programme Director. This committee shall meet regularly and shall generate minutes. * ex officio, as part of their office The crucial element in this position is in giving each programmer using the facilities training and regular guidance, while working with programmers as a whole as to the overall direction at Trent Radio Programme Director tasks: - orient and train potential programmers. - provide support and assesment to present programmers. - maintain programme proposal and programmer information files. - develop more efficient ways of organising the programming. - develop and maintain schedule. - talk to programmers about programming, scheduling, promotion, Trent Radio, space use etc, etc. - arrange meetings for the evaluation of programmes. - recruit, co-ordinate and train operators. - arrange meetings for operators. - prepare logs, song sheets, studio booking sheets. - attend meetings of the programming committee to discuss programming related concerns, evaluate programming policy. - deal with programming complaints. - sort out problems with programmers. - co-ordinate the publication and distribution of the Programme Guide. - compile and send out playlists. - maintain and update record, tape and written archives; creating computor files to catalogue material, imput data to generate print-outs, reorganise resources to increase accessibility. - maintain the P.S.A. book, the memo book and the on-air book. The Programme Director shall take direction from and be accountable to the General Manager for all their activities which affect Trent Radio. Additionally, the Programme Director shall consult with the General Manager on all issues of programming which may have an affect on budget, equipment, security, licencing and such like matters. The Programme Director may appoint a volunteer Music Director, Spoken Word Director upon agreement of the General Manager to aid the execution of their tasks. Contracted Compensation, Period of Employment: The Programme Director shall be paid the sum of 456.16 per week which shall include amounts for the employer's contribution to a health plan ($19.62/wk) and pension plan ($37.45). Holiday pay shall be taken as paid time off at the rate of 6% of salary. It is the aim of Trent Radio to underwrite this position year round as funds permit. Nevertheless, Trent Radio commits to guarantee a minimum of 40 weeks of employment during the 1998-9 Season. Notwithstanding the laws of the land the Programme Director shall be hired and paid for a minimum forty week period, based on the above, starting 17 Aug 98 and finishing 21 May 99 The Programme Director shall have a scheduled two week paid leave from 18 Dec 98 to 04 Jan 99, in addition to being entitled to a further five days paid leave, and paid leave in lieu of overtime. It is anticipated that all things being equal and both parties agreeing, negotiations for employement after the end of the contracted period shall commence about thirty days prior to the end of the contract period. Authority to Hire - from GM contract: The General Manager may hire or contract a Programme Director, who shall report to the General Manager and to whom the General Manager may delegate in sum or in part, the overall responsibility for programming on Trent Radio's broadcast facility, including all scheduling, the format of programmes, continuity, hours of operation, publicity and promotions, programme quality maintenance, enforcement of CRTC programming regulations, planning and control of special broadcasts and related activities. Pursuant to Trent Radio's licence granted by the CRTC, programming functions shall be rendered in accord with the organisation's aims as a broadcaster, in support of, and in partnership with programmers, independent of external or commercial influence, and in consideration of Trent Radio's tradition of tolerance, permitting any lawful expression. The Programme Director's duties may also include the preparation of an annual or seasonal programming plan, in conjunction with the General Manager, for the consideration of the Board. The General Manager shall endeavour to find revenues to provide year-round funding for this position. [eof] A PLAN for the 1998 Summer Season NEED - There are no full-time staff people for the summer; the Programme Director is laid off entirely. - With volunteers fulfilling some programming and other tasks we can continue for the Summer Season with limited hours and reduced operations. THE PLAN - Trent Radio will be on the air from 5pm to Midnight, five evenings per week from 04 May to 21 Aug 98 (sixteen weeks). - Operators during the summer have the enhanced responsibility of recruiting programmers and determining the content of their evening, this is why they are called EXECUTIVE PRODUCERS. - A PROGRAMME COORDINATOR shall be responsible for organising and supporting the EXECUTIVE PRODUCERS and OTHER VOLUNTEERS and keeping OFFICE HOURS. It is anticipated that Office Hours shall be 1pm to 4pm, with the Programme Coordinator in attendance from Noon to 7:30. This is subject to change. (NOTE: A grant application has been made to fund this position) - As the SUMMER PROGRAMME COMMITTEE, the PROGRAMME COORDINATOR in concert with *all* the EXECUTIVE PRODUCERS shall be responsible for fulfilling all programming functions and some other tasks for the 5pm - Midnight period. (NOTE: Programmers wanting to go on after midnight, mornings or afternoons (ie. outside to see the General Manager - John Muir.) - The regular availability of Studio B during the summer is to be determined. FORMAT, CONTENT & SUPPORT The format for each evening is suggested as follows to comply with Trent Radio's license. 5:00 - 7:00 music show 7:00 - 7:30 "smooth operator" announcements &c 7:30 - 9:00 music show 9:00 - 10:00 spoken work or foreground programming 10:00 - Midnight music show - 30% of all music selections played must be Canadian Content - it is suggested that at least one of the music programmes be FOREGROUND format (It is anticipated that as of the Fall 1998, each music programme shall have a FOREGROUND component - see attached for a description) - CONTENT is to varied and comprehensive. - EXECUTIVE PRODUCERS shall provide training, direction and support to their programmers and shall be in attendance at TRadio House for the entire period of their evening (ie 5pm-Midnight). DATES - Summer Season 04 May to 21 Aug - sixteen weeks - SHUTDOWN from 24 Aug until 5 Sep 98 (Labour Day) - FALL PRE SEASON commences on Tuesday, 6 Sep 98 Early Programme Selection Deadline for Returning Programmers: 14 Aug 98 - The REGULAR SEASON starts three weeks later on Monday, 28 Sep 98 Deadline for Programme Proposals: 18 Sep 98 WHAT IS AN SUMMER EXECUTIVE PRODUCER? (only part of what you were afraid to ask) Executive Producers are volunteers responsible for Trent Radio and its programming. They take on the role of Operator and select the programmes for their evening. Executive Producers together with the Summer Programme Coordinator form the Summer Programming Committee which is charged with the responsibility of fulfilling Trent Radio's obligations and commitments to Programmers, the CRTC, the community, sponsors, &c Please see Summer Programme Coordinator's job description to see how this fits together. Executive Producers are experienced Programmers who are chosen for their proven ability and trustworthiness and commitment to community radio. While "on duty" at TRadio House, we act as Programme Director and General Manager and are vested with that responsibility and authority. Even if they happen to be in the building during our shift, our position remains unchanged, we're still "in charge". We must arbitrate in the best interests of, and according to the policies of Trent Radio. These are the basic responsibilities of our position: PROGRAMME SELECTION Pursuant to Trent Radio's licence granted by the CRTC, programming functions shall be rendered in accord with the Organisation's aims as a broadcaster (see attached), in support of, and in partnership with programmers, independent of external or commercial influence, and in consideration of Trent Radio's tradition of promoting varied and comprehensive programming and tolerance, permitting any lawful expression. Also, at least one-third one all music played must be Canadian, (all music programmer should include Canadian Content ... its out there) at least twenty-five percent of programming before 10pm must be Spoken Word or Foreground. Does all this seem a bit legalistic ... The Rough Plan should help guide decisions as to balance and timing. Some question to ask during programme selection: Is this interesting? And can they pull it off? Is the programme direction clear, or does it look like they just want to play hits or requests? What will I need ask them to find out? What will I need to do to help them? After calling the process of calling, negotiating and confirming the programmers for your evening, prepare a listing of programme titles with a brief description along with the name, phone number address and membership status for each programmer. PROGRAMMER SUPPORT: CONTENT and TECHNICAL This would involve establishing a working relationship with our programmers, helping them to develop their programme ideas. A programmer will also need some technical training. We also need to ensure that we have their name, address, phone number, membership status etc. We should keep one ear cocked towards the radio during our shift (which should be playing at all times) to do our own private monitoring of the programmes. Are levels too low/high? (It really helps if Programmers are wearing headphones) [did you know the regulations require one to wear headphones?] Do Programmers sound like they're having problems? Do you hear anything at all? Listen to their programmes for the non-tech stuff. Feedback (of the non- technical kind) makes a huge difference for Programmers. Knowing one is not operating in a vacuum is comforting and builds a sense of community. Constructive criticism, when done with respect, can be valuable. Most Programmers want comments on how they're doing and need someone to bounce ideas off. We provide moral, critical, and technical support. This is what Trent Radio is all about - this is the partnership between the Programmer and us. OPERATING - there are two vital aspects tied for first place in importance; one is monitoring what goes on air, the other is ensuring something is there to be monitored. The first is accomplished through the use of Logger Tapes. These must be in place and recording all aired programming. Their importance cannot be stressed enough. Without them, the CRTC (Canadian Radio and Telecommunications Commission) may revoke or refuse to renew our broadcasting license. This would be a very bad and awkward thing. Best case scenario means a trip to the CRTC for apologies. (see CRTC decision regarding CKCU attached) Each tape can record 8 hours so there are three tapes set aside for each day of the month. This means there a total of 93 tapes or 3 tapes for each day x 31 days. The labels on the tape indicate the day of the month and the time period they are to be used. For example, a tape labelled "12.1" means that it is to be used on the 12th day of the month in the first time period - the tape labelled "27.3" for the third period. The time periods are eight hours each and as follows; Time period #1 6am - 2pm (6am or sign on) #2 2pm - 10pm #3 10pm - 6am Using the example above, the tape labelled "12.1" means that it should be used first thing (6am or sign on) on the morning of the 12th of the month, while the tape labelled "27.3" is scheduled to start recording at 10pm on the 27th day of the month. Always use the tape for its proper time period ... even if sign on was at Noon, change the tape at 2pm. Please follow all this carefully, lest things get painfully muddled. Monitor them periodically, make sure they're working. Should the logger tapes fail, all programming must stop and the Programmer should sign-off. As a aid to remembering to change the tape a RADIO ALARM CLOCK has been installed in the kitchen - its set to go off at 2pm and 10pm. Press the YELLOW BUTTON to silence alarm sound We must ensure continuity in programming (to get to the second aspect), which means we make sure something is on-air during scheduled programming time. The first rule of radio is "Show Up". Programmers have been known to neglect showing up for their time. We must be prepared to perform impromptu shows (if we desire) or plop a pre- recorded tape in to play. Try and determine why there was a "no-show" and make a note in the OPERATORS BOOK. We should discuss the best way to resolve a continuing problem with our evening's partner and the Programme Coordinator. Some Programmes are customarily pre-recorded, so make sure the tape is there so you can air them when they are scheduled. Authority Programmers and other occupants of the house are obliged to take direction from the Executive Producer. Drug or alcohol use (except for coffee or cigarettes) is not allowed on the premises, and Executive Producers are obliged to enforce this rule. (l.h.'s note: broadcasting while intoxicated usually makes for boring programming.) If Programmers are acting irresponsibly in the studio, or anywhere else in the building, they should be warned, and if necessary, asked to leave. Remember, we must make decisions in the best interests of Trent Radio. Violence and/or assholes shall not be tolerated. Most conflicts or concerns should be resolved after a Programmer is finished their programme. Most, that is. If a Programmer is spewing out nasty, hateful words they should be stopped. Go in and talk with them as soon as the microphones are off. Try calm, collected conversation. Disagreement or opinion-voicing is one thing, propagating intolerance and hate is quite another. Remember basic Trent Radio tenets. And Think before you intervene. This will have to be reported; what was your rationale, how best to act, etc.? Also, Don't give out Programmers' phone numbers to strangers. If the caller is insistent, ask for their number and call the Programmer yourself to give them the caller's number. Remember that you're not alone. Talk with your fellow Producer's and do not hesitate to call the Programme Coordinator or General Manager. (john muir's note: with these responsibilities and the authority to carry them out, Executive Producers should remember that making radio is a creative act and Programmers may exhibit a florid artistic temperament - or even temper.) (kristina's note: nobody is allowed to jump on your head without good reason.) Security - non-members are not allowed in the house after office hours. However, tours can be given, at your discretion. Use your head. Any guests the Programmer brings in are, of course, welcome, *IF* they are part of the programme. We should dissuade Programmers from entertaining an in-studio fan club. Trent Radio has an alarm system. Learn how to set and disarm it. (Another lisa howard note: if for any reason you are in a situation where someone is threatening you while in the building, you may set the alarm and activate it by moving across the beam in the hall way. If the alarm doesn't scare the person, the Trent Security showing up may. Trent Radio's alarm system is only good for a few things. This is one of them.) Also, do not hesitate to call 9-1-1 from anywhere in the building if you need help, and use the spy hole in the door to check out who you might be letting in before opening the door. As the building, equipment, security and such is the General Manager's bailiwick. Please report any damage, theft and security concerns to him. Try as best you can to fix things, and write it up in the log. Hardware - Make a note of what is needed, what is missing, what has finally decided to give up the ghost. There should be some spare items in the OPERATOR's room, e.g. turntable styli, music sheets, light bulbs, etc. Part of the tech end of the job.) Telephone - Get to know your Programmers and judge as to whether intercepting phone calls during their show would help keep things on a more even keel. It can be very disruptive for the Programmer if all their friends try calling while they are on. Refer all phone calls regarding music tracking to Jean Reno's email (jreno@trentu.ca), and take THOROUGH MESSAGES in the messages book. Callers feedback should be passed on to the Programmer, and may warrant a discussion. Was the caller "out of their mind"? Was there something in it at all? In taking a complaint, listen to determine precisely what the complaint is about and how to contact the complainant later. Make a note of all this in the Operator's Book. Operating Check list Things to do when beginning: 5pm - Clean up BEFORE starting. - Check the LOG BOOK, has the transmitter blown up? - Check on the logger tape. Remember: date and time period. Do quick rewind and playback to make sure its recording properly, and then set it back to record - make sure all is well. - Is the yellow Transmitter button pushed in? Is the red "Off Air" monitor button pushed down? Are we, in fact, on air? It is heartbreaking to programme, only to find out you really were talking only to yourself (the usual paranoia of radio folks) - Find list of programmes for the night. Is the first Programmer here yet? Who won't be? Any pre-taped shows to be set up? Any sponsorships to be run? If you want to be really nice, pre-cue promos for the Programmer. - Check the Programme Log for instructions from our Programme Coordinator or General Manager. This may show last minute changes or direct how we will spend our time tonight. - Turn the kitchen radio on, if it isn't already. Start listening. - Studio B (usage to be determined - more later) Things to do when finished: Midnight - Clean up AFTER the shift. Has the last Programmer cleaned their mess? This includes putting recordings back in the correct order on the shelves in the archive room. - Put in the next logger tape and rewind the old one in the rewinder. - Do a brief write-up in the OPERATORS BOOK of any events (or the lack thereof). Include the evening's programme highlights, equipment problems, "no shows", comments, etc. This log is a great way for everyone to maintain contact, air concerns, venture comments. It's a communication between Executive Producers, Programme Coordinator, General Manager, and whomsoever else may read it. Keeping in tune ... especially when we can't see each other. - Shut Off Transmitter Feed button - Leave lights on in the Archive, Hall, Studio B, and the Kitchen, so that it can be seen if the building is occupied if the alarm goes off. Make sure all doors are shut and locked, especially the front (George St.) door (as it is prone to not being shut properly slam it to be sure) - If you are closing down the house, the Programmers gone to bed (visions of sugared tones dancing in their heads) remember to set the alarm. Then get the hell out of here and Go Home. Get some rest. Take in some amusements. Why do we want to do this?? It's an interesting way to widen our range of acquaintances as well as our experiences. It's a way of putting something back into the community from which we draw. It's a means of furthering, aiding and abetting creative and socially responsible actions. And it's a good way to become familiar with the workings of an organization, specifically Trent Radio. And then there's this thing.. ... this passion for radio ... This document was stolen from "What is an Operator" and massaged somewhat to include Executive Producer's programming role. Thanks to Barb Woolner, Kristina Rawlings, JK Muir and Lisa Howard. Produced 16 Dec 94 Amended 11 Jul 97 and 18 Apr 98 SUMMER PROGRAMME COORDINATOR: Job Description 1998 Reporting to the General Manager, the Summer Programme Coordinator shall be charged with organising and coordinating the Summer Executive Producers and other volunteers as well as acting as the liaison between these volunteers and the General Manager. They shall convene and chair regular meetings of, and shall analyze and report on the balance of programming to, the Summer Programming Committee (all the Producers). They shall provide individual support and advice to the Summer Executive Producers. They shall have the responsibility and authority to initiate and implement special programming, to enforce CRTC and other programming regulations, and shall have a hand in making preparations for some activities to take place in the Fall of 1998. The Coordinator shall also be charged with the general upkeep of Trent Radio House and shall ensure that the facilities are kept in good working order and that it be an area conducive to the production of effective community radio. The would include coordinating security and technical arrangements. Specific Duties: Prepare and Maintain Programme Logs (Computer System) Prepare and file Music Sheets Ensure Logs and Music Sheets are filed out. Ensure Logger is working and being used correctly Ensure sponsorships are logged and aired. Prepare and Maintain Programmer listing with contact data. Convene volunteer socials. Convene and chair regular meetings of the Summer Programming Committee, and prepare minutes of these meeting for distribution to the Committee and the General Manager. Note: The Summer Programming Committee is the Summer Programme Coordinator and all the Summer Executive Producers) Attend planning meetings with the returning fall & winter Programme Director Respond to Summer and Fall season programme applicants. Act as Fill-in Operator as necessary. Render Community Liaison through information sessions and informal facility tours. Prepare and Distribute Summer Radio Guide. Produce Trent Radio fall pre-season and summer promos. Maintain community group announcements book. Pick-up and sort the post. Ensure trash & recycling is taken out & compost maintained, and ensure that the facilities used by Programmers are clean and tidy. Respond to email queries for the Music Director. Prepare monthly reports on their activities for the General Manager. Terms: Dependent upon funding Contract of 14 weeks amounting to $4,384.00 plus statutory benefits, based on 40 hrs/week @ $6.85/hr: $274/week. This position is commence asap shall finish on Friday, 21 August 1998. Deadline for application: Monday, 12 May 1997 @ 5pm. Resumes may be brought to Trent Radio House, 715 George Street North, and dropped in the letterbox. Applications maybe address to the "SCP 98 Hiring Committee". Familiarity of Trent Radio's mission and operations will be considered an asset. Trent Radio's Aims as a Broadcaster: To Maximise diversity of programming. To Inspire creative contributions to radio programming. To Increase awareness of the power and potential of radio. To Encourage and inspire a positive use of radio. To Encourage empowerment and the politics of liberation and discourage protectionism and the politics of resentment. To Formalise its operations so as to promote fairness, clarity and efficiency in its decisions. To Encourage access to the facilities by both the Peterborough area and Trent communities. To Encourage the production of programming which reflects both of these communities. To Encourage co-operation, interaction, communication and understanding within and between these communities and fully reflect this radio community to the world beyond. ---+----- Foreground Format Definition for Music Programmes at Trent Radio (a work in progress April 98) - the matter broadcast is broadcast without interruption - the intrinsic intellectual content of the matter broadcast is entirely related to one theme or subject - the duration of the presentation is at least 15 minutes, Generally, this is an opportunity to make an especial feature within the your programme, and talk about the music you've been playing. This could include discussion and comparison of musical styles, biographical notes on musicians, info about a particular musical instrument, and anything else that either isn't printed on an album's sleeve (unless there`s an essay there) or isn't common knowledge. Whatever you say is up to you - opinions, readings, discussion of philosophy, etc... Interruptions would include sponsorship messages, time and temperature checks and other surveillance information. Other material which would be considered Foreground music would include; A live (or live-recorded) Canadian concert (either the producer or artist must be Canadian) produced specifically for broadcast and at least 15 minutes in length. Radio Art produced specifically for broadcast. ---+---- CRTC Decision 98-124 Ottawa, 17 April 1998 Radio Carleton Inc. Ottawa, Ontario - 199710158 Short-term Licence renewal for CKCU-FM; Issuance of a Mandatory Order 1. Following a Public Hearing held in the National Capital Region beginning on 16 February 1998, the Commission renews the licence for the campus/community radio programming undertaking, CKCU-FM Ottawa, from 1 September 1998 to 31 August 2000, subject to conditions in effect under the current licence, as well as to those conditions specified in this decision and in the licence to be issued. This short term licence renewal will enable the Commission to review, at any early date, the licensee's performance in view of the serious concerns discussed in this decision. 2. The Commission called Radio Carleton Inc. (Radio Carleton) to appear at the 16 February public hearing to discuss its apparent non-compliance with section 8 of the Radio Regulations, 1986 (the regulations) relating to the retention and submission of logger tapes. In Notice of Public Hearing CRTC 1997-14 dated 12 December 1997, the Commission advised the licensee that it would be expected to show cause at the hearing why the Commission should not issue a mandatory order requiring the licensee to comply with section 8 of the regulations. 3. This is the second licence renewal decision in which the licensee has been found to be in non-compliance with the regulatory requirements regarding logger tapes. In Decision CRTC 94-637 dated 17 August 1994, the Commission renewed CKCU-FM's licence for only four years because of the licensee's failure to comply with sections 8(5) and 8(6) of the regulations relating to logger tapes. Over the licence period October 1990 to August 1994, the licensee provided complete, clear and intelligible recordings of its programming only once, even though the Commission had requested logger tapes on five separate occasions. 4. During the current licence term, the Commission asked the licensee to submit the logger tapes and related documentation for the programming broadcast from 6:00 a.m. to midnight on 3 December 1996. In a letter dated 8 January 1997, the licensee advised that human error had "resulted in one of the two logger tapes being inadvertently recorded over". Accordingly, the licensee was unable to provide complete logger tapes as requested by the Commission. In a letter dated 28 July 1997, the Commission informed the licensee that its failure to supply complete logger tapes for the requested period constituted an alleged violation of sections 8(5) and 8(6) of the regulations. 5. Responding to the Commission in a letter dated 31 July 1997, the licensee stated that "it seems quite possible that we were in non-compliance on the date in question, although I am not in a position to confirm this". The licensee also outlined the measures that it had since taken to ensure that the station operates in compliance with its regulatory requirements. Specifically, the licensee stated that it had explained to staff that they are legally required to keep logger tapes and had instructed the station's technical co-ordinator to test each reel and replace those of inadequate quality. In addition, the licensee indicated that it had conducted minor repairs to both logger machines. 6. At the hearing, the Commission reminded the licensee that the availability of a complete, clear and intelligible logger tape is particularly important as it allows the Commission, not only to initiate its own monitoring of programming, but also to act on complaints from the general public concerning programming matters. 7. The licensee, at the hearing, indicated that it has moved the logger machines to the control room to ensure that someone is nearby to respond to the alarm attached to the machines, if it rings. In addition, the licensee stated that it has given training courses to all staff and provides an orientation course for each new volunteer that covers the basics of the Commission's broadcasting policy. 8. At the hearing, the Commission asked the licensee to provide CKCU-FM's logger tapes for the period 25 January to 31 January 1998 along with a list of selections played. 9. The licensee again failed to supply complete logger tapes for the period in question. It provided incomplete logger tapes for 31 January accompanied by a letter explaining that the logger machine had ceased operation at 1:10 that afternoon because of a defective spot on the recording tape. The licensee explained that the error occurred on Sunday afternoon when no one was working in the production studio and, consequently, there was no one to respond to the alarm. The licensee further stated that it intended to install, in the on-air control room, a remote control alarm that can be shut off only by attending to the fault and restoring the logger tape machines to operation. 10. The Commission is gravely concerned with Radio Carleton's repeated failure to comply with the requirements of the regulations. The Commission is of the view that the licensee has not shown cause why the Commission should not issue a mandatory order. Consequently, the Commission has decided to issue Mandatory Order 1998-1 set out in the appendix to this decision. This mandatory order will be in effect throughout the new licence term. 11. If, at any time, the licensee should fail to comply with the requirements of the regulations or the conditions of its licence mentioned in the Mandatory Order appended to this decision, the Commission would provide evidence of such failure to the Federal Court. Radio Carleton would then be required to appear before the Federal Court on a charge of contempt of court. If the licensee were found guilty, it would be found in contempt of court and liable to a fine as provided for by the Federal Court Rules. 12. While granting CKCU-FM another short term licence renewal, the Commission refers the licensee to Public Notice CRTC 1993-122 dated 19 August 1993 and entitled Compliance with the Provisions of the Radio Regulations, 1986 Relating to Logger Tapes. The Commission emphasizes that it may have recourse to additional measures in the event of any future non-compliance with the regulations or conditions of licence, including suspension, non-renewal or revocation of the licence. [snip] Laura M. Talbot-Allan Secretary General APPENDIX TO DECISION CRTC 98-124 Mandatory Order 1998-1 Radio Carleton Inc., licensee of CKCU-FM Ottawa, is hereby ordered, pursuant to section 12(2) of the Broadcasting Act, to comply at all times within the term of licence granted in Decision CRTC 98-124 with sections 8(5) and 8(6) of the Radio Regulations, 1986 as set out below: 8.(5) A licensee shall retain a clear and intelligible tape recording or other exact copy of all matter broadcast (a) for four weeks from the date of the broadcast; or (b) where the Commission receives a complaint from any person regarding the matter broadcast or for any other reason wishes to investigate it and so notifies the licensee before the expiration of the period referred to in paragraph (a), for eight weeks from the date of the broadcast. 8.(6) Where, before the expiry of the applicable period referred to in subsection (5), the Commission requests from the licensee a clear and intelligible tape recording or other exact copy of matter broadcast, the licensee shall furnish it to the Commission forthwith. DEC98-124_0 Modifications: add: Shut Off Transmitter Feed button to EP/Ops Shutdown procedure. add: Kitchen Alarm Clock to Logger Tape Section to add: Outside Lights TRENT RADIO FOLKS 98 | Board of Directors 6 Dec 1997 715 George St N | Grant Ball 295 4245h 745 8063w deeper@nexicom.net tel 748 1777 Ofc | Barb Bell 743 8404 no email 741 4011 On-Air | Esther Caldwell 748 0985 caldwell@oncomdis.on.ca Ofc Hrs WkDays 10 - 4 | Franca Cioffi 876 8987 [FCIOFFI] Sec/Treas c/o Trent University | Andrew J Parker 876 6034 [AJPARKER] Vice-Chair Peterboro, Ontario | Nick Smith 750-1144 [nesmith@accel.net] K9J 7B8 | Bill Thompson 748 0421 [BTHOMPSON] Pres & Chair rev09 23 Apr 98 Staff and Officers(*) 23 Apr 98 TRadio Historian - Jeff Stewart 742 4855 no email (summer off) Sponsorship Director - Andrew Fogarasi 741 LAME [AFOGARASI] Sponsorship Associate - Stephen J May [SJMAY] Music Guy - Jean Reno no phone [JRENO] *Programme Director - Barb Woolner 749 0649 [BWOOLNER] (summer off) *GM & VP - John K Muir 745 3247 [JKMUIR] (part time) if busy 743 1777 Executive Producers: 23 April 98 Monday - Ryan Bloomer 295-6949 [spinetic@usa.net] Tuesday - Nancy Logger 741 2300 [NLOGGER] Chris Tonelli 741 2300 [CTONELLI] Grant Ball 295 4245h 745 8063w deeper@nexicom.net Wednesday - Giles Gierson 876 6524 {GGRIERSON] Lauren Hughes 749 3288 741 2731 Thursday - off air Friday - off air Saturday - David Booton 743 7682 [DBOOTON] Sunday - Lisa Whittington 750 1067 [LWHITTINGTON] Ops at LARGE Bill Thompson 748 0421 [BTHOMPSON] Paul Cleveland 749 0649 [PCLEVELAND] Kirsten Addis 740 0787 [KADDIS] Lisa Howard 876 9929 [LHOWARD] A Fogarasi 741 5263 [AFOGARASI] Les Laing 743 9437 -no email- Kevin Smith 876 8951 [KRSMITH] J K Muir 745 3247 [JKMUIR] if busy 743 1777 WORK STUDY POSITIONS: finishing up Spoken Word Archivist: Emma Carney 750 1476 [ECARNEY] Radio Drama Support: Brent Wood 743 3095 [BWOOD] SCP 98 Positions: tba pending funding Committee Chairs: per BoD 22Jan98 Music Archiving - Jean Reno no phone [JRENO] Membership & Fundrsng - Barb Bell 743 8404 [BBELL] Physical Plant & Tech - K Rawlings 743 9843 [KRAWLINGS] Propaganda & Publictns - Esther Caldwell 748 0985 [caldwell@oncomdis.on.ca] Board Development - Bill Thompson 748 0421 [BTHOMPSON] Social Secretary - Andrew Parker 876 6034 [AJPARKER] Community Links - Francesca Cioffi 876 6034 [FCIOFFI] Music Committee - Grant Ball 295 4245 Tech & Other Support - (Trout Rodeo) [DA Guy] Bryan Oliver 740 9035 [BOLIVER] CHEX Contact Paul Ward 742 0451 742 8505 [PWARD@PIP1.PIPCOM.COM] (Audio & RF) John R Scott 748 9420 [JBSCOTT] (Audio) Bill Hodgson 748 1459 [WHODGSON] (R Drama) Susan Spicer 748 9627 (Bookeeper) Sarah Bailey 749 0998 (Carpenter) Jim Gleason 748 9627 Trent Security Systems 748 2001 (Plumber) Ray Jones 742 8692 -TSS monitor station 743 9774 (Heating/AC) Murray Crowder 295 6955 Alarm # 2B5 POLICE/FIRE/AMBULANCE 911 Non-energency Policy 876 1122 Trent UNIVERSITY Security emergency 748 1333 non-emergency 748 1328 Community Bulletin Recording Service ... not in service