MINUTES A MEETING OF THE BOARD OF DIRECTORS OF TRENT RADIO, held at Peter Robinson College Senior Common Rm, 751 George St. North on 29 April 1998 at 1pm P R E S E N T: Barb Bell, Esther Caldwell, and Bill Thompson. R E G R E T S: Nick Smith, Andrew Parker, Franca Cioffi and Grant Ball. Also Present: Barb Woolner, Programme Director; and John K. Muir, General Manager Notice of this meeting, having been communicated to all Directors, and there not being a quorum of Directors present the meeting was declared not duly constituted and called to order at 1:30 p.m., with Bill Thompson acting as Chair and John Muir acting as Secretary. It was noted that the minutes of the information and decisions made at this meeting would be submitted to the next duly constituted meeting, for consideration of the Board, with the intention that all acts and decisions made at this meeting be regularised. PREVIOUS MINUTES: UPON A MOTION duly made, seconded and carried, the Minutes of the Board of Directors meeting held on 25 March 1998 were approved. CHAIR'S OPENING REMARKS; It was noted that Nick Smith has made know his intention to resign. It was noted the organisation has been the subject of some discussion in Trent University's Internet news group. BUSINESS ARISING; Subsequent the last meeting the "March for Jesus" organisers requested that the fee the Board approved be reduced. The President and the General Manager discussed the matter and agreed to split the different between the fee charged in 1997 and the amount set at the last meeting, pending confirmation from the Board. The is now set at $450.00, to be paid on or before 20 May 1998. OPERATIONS REPORT Programme Director's Report (see attached) General Manager's Report (see attached) UPON A MOTION duly made, seconded and carried the Operations Report, consisting of the Programme Director's Report and the General Manager's Report, were accepted. UPON A MOTION duly made seconded and carried, it was resolved that; the Hiring Committee for the Summer Career Placement (SCP) grant, shall be the Programme Director, the General Manager and the President. UPON A MOTION duly made seconded and carried, it was resolved that; the plan for the summer, entitled "A Rough Plan: Trent Radio Summer Season 1998", be accepted and approved UPON A MOTION duly made seconded and carried, it was resolved that; the Board shall approve a short term loan from Trent Radio's bank of up to $5,000 should the President and the General Manager together determine the need has arisen. It was noted that borrowings would be based upon current accounts receivable. COMMITTEE REPORTS PROPAGANDA & PUBLICATIONS COMMITTEE REPORT: Esther Caldwell reported that she is working to have a feature article on Trent Radio published on a local newspaper. It is her intention to have the layout for Trout Rodeo prepared before she leaves for the summer at the end of June. BOARD DEVELOPMENT COMMITTEE REPORT: (see attached): Bill Thompson suggested times to do an orientation with our lawyer. Discussion followed. Bill will talk to the other Board Members not present. FUNDRAISING and MEMBERSHIP COMMITTEE REPORT (see attached): Casino Rama Trip Friday April 24 1998 was cancelled due to low advanced ticket sales. The next Casino Rama trip is scheduled for Friday, 16 October 1998 with a Radio Marathon on Friday, 18 December 1998, and a spring Rama trip set for Friday, 9 April 1999. SCHEDULE and AGM: UPON A MOTION duly made seconded and carried, it was resolved that; the next Annual General Meeting shall be held on Wednesday, 11 November 1998. It was noted at the time that the next Board meeting shall be held at the Senior Common Room, Peter Robinson College, 751 George Street North, Peterborough on 27 May 1998 at 6:30 pm and that the Board meeting scheduled for 24 June 1998 shall be held at Barb Bell's house at 6:30pm. ANY OTHER BUSINESS: Discussion regarding the 30th Birthday Party/Breakfast/Gathering 3-4 Oct 98 and the Amendment to the Eligibility Bylaw was deferred until the next Board of Directors Meeting. (see attachment to the Board Development Report) UPON A MOTION duly made, seconded and carried the meeting was adjourned at 2:50 pm.