[_980527.agn] TRENT RADIO BoD AGENDA 27 MAY 1998 1. Approval of Previous Meeting's Minutes and all business conducted thereat - 29 Apr 98 2. Chair's Opening Remarks (B Thompson) 3. Business Arising Report of the 1998 SCP Hiring Committee 4. Operations Report Summer Programme Coodinator's Report (C Tonelli) General Manager's Report (JK Muir) - Financial Statements - OWSP (plus job descriptions) - Radio Drama 5. Committee Planning - Propaganda & Publications (Esther Caldwell) - Community Links (Francesca Cioffi) - Social Secretary (Andrew J Parker) - Board Development (Bill Thompson) Orientation /w John Dunn, LLB - Fundraising & Membership (Barb Bell) - Music (Grant Ball) 6. Schedule and Plan future BoD meetings & AGM (B Thompson) - Budget Committee 7. Any Other Business 30th Birthday Party/Breakfast/Gathering 3-4Oct98 Discussion re: Amend BoD eligibility by law. (see attached) 8. Adjournment [_980527.scp] Report of the 1998 Summer Career Placement (SCP) Hiring Committee: The committee was notified on Friday, 1 May 1998 that this years federal SCP grant award would be in the amount of $3836.00 for 14 weeks of employment. It was decided that all the moneys be devoted to the key Summer Programme Coordinator position. Notice of the job was posted at the HRDC Student Employment Centre, and the trentu.general newsgroup, with a deadline for Wednesday, 6 May at 5pm. There was a good selection of candidates and interviews followed the following day, with final selection made that evening, after some soul searching and intense deliberation. The successful candidate and the other interviewees were informed of the Committee's decision by telephone, and an acknowledgement letter was sent to those not interviewed. In addition a press release was issued on Saturday, 9 May 98. Respectfully submitted on behalf of the Committee, John K Muir --+----- FOR IMMEDIATE RELEASE: 9 May 1998 Chris Tonelli appointed Trent Radio Summer Programme Coordinator PETERBOROUGH -- Trent Radio is pleased to announce the appointment of Chris Tonelli to the position of Summer Programme Coordinator effective immediately which shall run to 19 Aug 1997. This position was made possible through a grant from the Summer Career Placement programme administered by Human Resources and Development Canada. Working with John Muir, the General Manager, Chris will be responsible for coordinating Trent Radio's summer operations, with the summer's volunteer Executive Producers. Mr. Tonelli has been involved in many activities here at Trent Radio, and in his home town of Sudbury, Ontario, and the Hiring Committee was especially impressed by his organisational skills, and experience in non-profit projects. All involved with Trent Radio over the summer are asked to extend a welcome to Chris in his position and offer him your trust and co-operation in what is a very tough job. Although Mr. Tonelli's duties will oblige him to be away from the office at times, he will be generally available from 2pm - 5pm, Saturday through Wednesday, at Trent Radio House. He also maybe reached at Trent Radio at 748 1777 (voice mail ext #2) and by email CTonelli@TrentU.ca. for the 98 SCP Hiring Committee, John Muir, General Manager [_980527.gm] Notes to General Manager's Report for the BoD 27 May 98 Financial Statements for 31 Mar 98 were not available at the last meeting. Please statements for 30 April 1998 attached. Subsequent to 30 April we have received, about $1,000 from Sponsorships, about $1,550 on the Brokered programming receivable and a commitment from Canada in the amount of $3836 for the SCP grant. Maintenance: Both VCR machines (used as loggers) have be cleaned and aligned. (Lonie at Trent Stereo & TV) All equipment in Studio A has been cleaned. In addition a new LEATHER arm rest and tally strip were assembled and installed. Very nice work by K Rawlings. OWSP: Ontario work study applications are under construction and shall be available in time for the Board meeting. Radio Drama: "McDerrick's" the third and final production is about one week away from completion. Summer 98 Operations: The transition to the summer season has gone almost too smoothly. Our experience of the last few years and its documentation has stood us in good stead AND our Summer Coordinator is doing a first rate job. Respectfully submitted // John K Muir, General Manager. [_980527.spc] Summer Program Coordinator - Progress and Activities Report 19 May 1998 In addition to my daily responsibilities (Program Logs, Music Sheets, Upkeep, P.S.A.'s, Mail etc.) I have in my first two weeks: - Developed An Anti-Theft System - Started Program on Wed May 13. myself and executive producers make regular entries (which CD's are missing between designated #'s) onto prepared sheets. So far the system is going smoothly and no new disks have been stolen. - Made Summer Station Hours promo. - Extensively cleaned out main floor. - Archived close to 200 disks and made 850 data entries. - Organised a meeting of the executive producers which will be held on Wednesday May 20. At which many topics, including the development of special programming, will be brought before the Committee. - Prepared a report on the balance of programming. - Calculated and Kept Records of the percentages of Canadian Content for each program and each programming day, and What the near future holds: - Respond to unchosen proposals - There is the possibility of more timeslots opening up if another pair of people want to executive produce on Thursday or Friday Nights. - Radio Guide - Once the few remaining programming holes are filled (After Wednesday's meeting), I will devote most of my time to this responsibility. It will most likely be one page, both sides, and consist solely of our schedule. The option of making the guide contain more information then just our schedule and the choice between hand-drawn and computer designed will be brought up at the meeting. - Continued Archiving - A couple of our volunteers want to help archive and the possibility of an archiving day exists for the coming weeks. My first two weeks have gone quite smoothly with no problems so far. Chris Tonelli May 19, 1998 --+---- REPORT ON THE BALANCE OF PROGRAMMING FOR SUMMER 1998: 17 MAY 98 A significant portion of Trent Radio's mandate involves "maximise[ing the] diversity of programming". As such it is comforting to see that the 1998 Summer Programming schedule at Trent Radio has, due to the open-mindedness of the executive producers, developed into an acceptably and encouragingly diverse schedule. We are currently broadcasting 52 hours per week (not including our 7:30 a.m. weekday programs) and, not surprisingly, the overpowering genre of Rock/Pop music carries the largest representation on our airwaves. There are roughly 11 hours of Rock/Pop programming on our summer schedule and although that might seem a large amount at first, after closer examination the percentage proves acceptable. This is due to the fact that Rock/Pop programmers on Trent Radio incorporate a large number of musical sub-genres within that very massive category. Represented within Rock/Pop here are sub-genres like punk-rock, blues-rock, punk-pop, folk-rock, and many more. Since there is so much ground to cover within this vague heading and considering Rock/Pop programmers on Trent Radio tend to play high levels of Canadian Content, I believe our Rock/Pop programming is in an appropriate proportion with the rest of our programming. Equal in representation to Rock/Pop music in our programming is Big Band/Swing/Lounge/Show Tune programming. This combination of genres (which I have grouped together following the lead of the programmers), is also represented by 11 hours/per week of programming. Mostly on weekday mornings, but also for two hours late Wednesday evening, this type of programming has a monopoly on the morning timeslots. This "monopoly" and the high percentage of Big Band. etc. programming are also acceptable and do not take away in any significant way from the diversity of programming. These morning slots are well suited to this type of programming; most of the programmers have loyal followings and act as a means to give exposure to community events. All other genres of music programming are more moderate and are represented as follows: COUNTRY 5 hrs, METAL 2.5 hrs, JAZZ (Modern) 2.5 hrs, EXPERIMENTAL 2 hrs, RADIO ART 2 hrs, GERMAN/AUSTRIAN 2 hrs, ELECTRONIC (various sub-genres including trance, house, drum 'n bass and ambient) 2 hrs, WORLD (predominantly Caribbean, Latin American and African with others occasionally represented) 1.5 hrs, BLUES 1.5 hrs, FOLK 1.5 hrs, INDUSTRIAL 1 hr. Any other genre that gets airtime on our station does so less than 1 hour a week and not in any regularly occurring manner. This breakdown of music programming is quite diverse and works to give regular representation to a strong mix of musical styles. Any summer programming holes or special music project days or times should work toward incorporating genres like Celtic, Rap/Hip-Hop, World (primarily Asian, Native American/Canadian, French, etc.), Classical (Baroque, Classical and Romantic) and 20th century Experimental Composition all of which have little to no representation on our airwaves and are traditionally genres that depend on campus radio for exposure. In addition local and live music, though they do have a about 2 hrs a week of combined exposure should also be given attention during project days and special programs. Music programming makes up the vast majority of our summer programming; spoken word/foreground programming plays a distant second to music. Approximately one-fifth, or 10 hrs, of our programming is spoken word. Within these 10 hours are: COMMUNITY ANNOUNCEMENTS 2.5 hrs, SOCIAL DISCUSSION/COMMENTARY 2 hrs, COOKING 2 hrs, ARTS DISCUSSION 1.5 hrs, LOCAL NEWS/DEBATE 1 hr, COMEDY 0.5 hrs, SPORTS 0.5 hr. These figures promise to increase over the summer with added programming and project days. As well the types of spoken word programs we will be developing and airing should increase a significant amount over the summer. Although it is true that spoken word programming could afford to (and will) be given more airtime over the summer, the programs that currently run regularly are very well researched, quite well done and add much to the diversity of our station's broadcast schedule. These figures come close but do not quite live up to our promise of performance. The deficiencies to our promise lie in our spoken word, French language and First Nations programming. In our promise of performance we stated 29% of our programming would be spoken word; currently 20% of our programming is spoken word. Again, I see this figure going up in the coming weeks and I believe it should be made an immediate goal to remedy this problem. In regards to French language programming our promise was to dedicate 3% of our airtime to it. With the current 52 hours this translates into 1.5 hrs that should be done in French. This is also a serious problem that should be taken care of, and thus hopefully all of us can keep our eyes open for a programmer that can commit to a 1.5 hour long French language program over the summer. Finally when we expanded our power we stated First Nations Programming would be a part of schedule. Although there is no solid percentage we promised to keep, it would still be in our and the community's interest to incorporate First Nations programming over the summer. This report describes the state of our broadcast balance as of May 17th 1998. It is hoped that the report will bring to the Summer Programming Committee's attention what could be added to our summer roster and help to further balance the summer programming. Yet as it now stands I am quite pleased with our programming balance and consider the summer schedule's attempt to create a maximum of diversity within the station a success. Chris Tonelli May 17, 1998 [_980527.bdv] Report of the Board Development Committee for 27 May 98 From bthompson@trentu.ca Thu May 21 14:56:11 1998 Subject: meeting with John Dunn, Barrister & Solicitor Hi guys, sorry you didn't make it to the meeting with our lawyer the other day, I think it was pretty useful. Here's some of the points he made: - As directors, we are liable for environmental contamination, unpaid wages, and unpaid remittances to the Receiver General (for EI, etc.) - Any possibility of being sued due to embezzlement by John (or anyone), may be avoided by exercising due diligence (what this means is that if we can prove to the authorities that we were asking the right questions but were lied to, we may not be held responsible) - Banks don't take much care with cheques, we need to be vigilant to make sure no fraudulent cheques have been written. - If directors are aware of ongoing slander (on air) and do nothing to stop it, we may find ourselves at the ugly end of a slander suit - John Dunn suggested that it may be a good idea to create a "caucus" section at the end of every Board meeting, where Board members meet without staff, in case anything needs to be discussed that maybe shouldn't be discussed in front of the staff (he remarked that if we got used to doing it every time, it wouldn't come as such a shock if an issue requiring it came up) - He also gave us cartoons descriptions of parliamentary proceedings. I have extras for you, remind me to give them to you. See you later, Bill