MINUTES OF THE BOARD OF DIRECTORS OF TRENT RADIO MEETING, held at Peter Robinson College Senior Common Room, 751 George Street North on 27 May 1998 at 3:00 pm. P R E S E N T: Grant Ball, Barb Bell, Andrew Parker, Bill Thompson and Francesca Cioffi R E G R E T S: Esther Caldwell and Nick Smith Also Present: John K. Muir, General Manager Notice of this meeting, having been duly communicated to all Directors, the meeting was declared duly constitutional and called to order at 3:00 pm, with Bill Thompson acting as Chair and Francesca Cioffi acting as Secretary. PREVIOUS MINUTES: UPON A MOTION duly made, seconded and carried the Minutes of the Board meeting held 29 April 1998 were approved as read. BUSINESS ARISING: Hiring Committee (See Attached) - The Federal SCP grant award this year was granted in the amount of 14 weeks employment which the Hiring Committee dedicate to the Summer Programme Coordinator Position. 5 applicants were contacted for an interview and Chris Tonelli was appointed Trent Summer Programme Coordinator. OPERATIONS REPORT: John Muir presented the Operations Report including a report from Chris Tonelli, the Summer Programme Coordinator. (See attachments) UPON A MOTION duly made, seconded and carried unanimously, the Operations Report was accepted. Ontario Work Study Positions Positions would be applied for reflect TRadio's priorities in developing a Spoken word archive, and Radio Drama, in addition to ongoing publicity, music library and and custodial support UPON A MOTION duly made, seconded and carried the Ontario Work Study Position reports were accepted. COMMITTEE REPORTS Community Links Committee: Francesca presented a pamphlet which will be sent to all Community Organizations interested in using the facilities of Trent Radio. Copies of the Pamphlet will be made at the Print Shop. UPON A MOTION duly made, seconded and carried the pamphlet created by the Community Links Committee was approved. Social Secretary Andrew Parker thanked John K. Muir for the planning of the Summer Social. The Board would also like to thank John's housemate (Tasha Gerolami) for all her hard work. The possibility of commissioning Nicole Bauburger to create fish postcards for distribution was discussed and will be revisited in the fall. Board Development Committee: Bill Thompson presented this report. (see attached) The meeting with John Dunn was a success. Fundraising and Membership Committee: Barb Bell reported that discussions will soon begin with Casino Rama for an October fundraising trip. Music Committee Chris Tonelli had worked on archive security. Grant will be working closely with Chris on further Music Committee projects. BUDGET PRESENTATION UPON A MOTION duly made, seconded and carried, the Budget will be presented at the August 26th Board meeting. ANY OTHER BUSINESS 30th Birthday Party / Breakfast / Gathering 3-4 Oct 98 The last issue of the Alumni magazine has already been distributed. Consequently, there will be an Open House on alumni weekend rather than a Big Party. There are plans in the works for a more elaborate celebration in the future. Trent Radio will work with the Alumni Office and plan on a year 2001 large event to raise funds for a project yet to be decided. The idea of the project will be developed with Ellen Waterman. Studio B was booked for the taping of the Trent Severn Waterway, Kirkfield Liftlock tapes. This booking came to Trent Radio through Grant Ball and raised $100.00 Amendment to the Eligibility Bylaw was deferred until the next Board of Directors Meeting. The next meeting of the Board shall be on 24 June 1998, at 6:30 p.m. at 798 Donwood Drive. UPON A MOTION duly made, seconded and carried the meeting was adjourned at 4:10 pm. ____________________________ _____________________________ Bill Thompson, Chair Francesca Cioffi, Secretary