MINUTES OF THE BOARD OF DIRECTORS OF TRENT RADIO MEETING, held at 751 George Street on 26 Oct 1998 at 7:00 p.m. P R E S E N T: Grant Ball, Barb Bell, Esther Caldwell, and Bill Thompson R E G R E T S: Francesca Cioffi, Andrew J Parker, and Nick Smith Also Present: Barb Woolner, Programme Director & John K. Muir, General Manager Notice of this meeting, having been duly communicated to the Directors, and a quorum being present, the meeting was called to order declared duly constituted at 7:10 p.m., with Bill Thompson acting as Chair and John K Muir acting as Secretary. PREVIOUS MINUTES: The minutes from the Board meeting held on 30 September 1998 were not available at this time. They will be presented for the Board's consideration at the next Board meeting. BUSINESS ARISING: There was no business arising. OPERATIONS REPORT: John Muir presented the operations report Programme Director's Report Barb Woolner presented the Programme Director's Report - see attached. General Manager's Report & Presentation of Financial Statements. John Muir present these reports - see attached. UPON A MOTION duly made, seconded and carried unanimously, be it resolved that the Operations report be accepted. COMMITTEE REPORTS: Propaganda & Publications Committee; The "Trout Rodeo" summary is near pre-production completion. Social Secretary: The first Salon, on 14 Oct 98, was deemed a success. It was felt that Andrew J. Parker had done a good job organising the occasion and leading the discussion. Community Links; It was reported that there is a copy at Trent Radio House. Bill Thompson will ask Ethan Clarke if he can provide us with a "soft" copy. Fundraising & Membership; The Casino Rama trip was cancelled, and the Halloween Dance will likely be also cancelled, due to lack of interest. (note: the Radio Marathon is set for 18 & 19 December 1998) AGM Planning: The AGM is set for Sunday, 22 November 1998. Bill Thompson will confirm the usage of the Jolly Hangman. It was noted that meeting of the Auditor with the General Manager and the President has been set for 2:00 p.m. on Thursday, 19 Nov 98, to receive and consider the Financial Review. It was noted that Notice of the AGM which shall include the report of the Nominating Committee, shall be posted no later than 11 November 1998 Bill Thompson brought forward the issue of Board member eligibility in light of the new rules set by the Privy Council of Canada letter of direction to the Canadian Radio-television and Telecommunications Commission. Discussion followed. It was decided that the Corporation's by-law covering this matter was still in accord with the changed rules and that there was no need to propose and amendment for consideration of the Membership. It was noted that the Board expects the Nominating Committee to secure nominees such that taken as a group, four-fifths shall be at all times Canadian citizens, and that all shall be of exceptional benefit to Trent Radio. UPON A MOTION duly made, seconded and carried unanimously, be it resolved that; the report of the Nominating Committee be accepted subject to confirmation of eligibility of the nominees. It was noted that reports from the committee chairs are due at noon on Monday, 16 November 1998, so they may be prepared and printed in time for presentation at the AGM. Next Board Meeting: The next Board meeting shall be set for 1:00 p.m. on Sunday, 22 November 1998, just prior to the AGM. This meeting shall be convened to consider the Financial Review, and the Minutes of the Board of 30 September 1998 & 26 October 98. There being no further business the meeting was adjourned at 8:40 pm ____________________________ _____________________________ Bill Thompson, Chair John K Muir, General Manager