TRENT RADIO ANNUAL GENERAL MEETING MINUTES 22 November 1998 MINUTES OF THE ANNUAL GENERAL MEETING OF MEMBERS OF TRENT RADIO, held at the Jolly Hangman, Peter Robinson College, George Street North, Peterborough Ontario, on Sunday, 22 November 1998 at the hour of 2:20 o'clock in the afternoon. P R E S E N T: Bill Thompson, Andrew J Parker, Michael Waterman, John K Muir, Esther Caldwell, Gilbert Wright, Barb Woolner, Lauren Hughes, Derek Martin, Grant Ball, Paul Cleveland, Emily Addison, Ellen Waterman and Lisa Howard; being a quorum of the Members of the Corporation. R E G R E T S: Barb Bell and Nancy Logger The Meeting was called to order and Bill Thompson, the President and Chair of the Corporation, presided as chair of the Meeting, while Esther Caldwell, acted as Secretary of the Meeting. Notice of the meeting having been duly posted according to the by laws of the Corporation on the 12th day of November, 1998, a copy of which notice is attached to the minutes of this meeting, and a quorum of the members being present in person, the meeting was declared regularly constituted. The President welcomed all in attendance and the agenda was agreed upon. The minutes of the last meeting of Members were presented. UPON A MOTION duly made, seconded and unanimously carried, the minutes of the last meeting of Members held on 6 December 1997 were approved. Then followed the presentation of the Annual Report of the Corporation, including the reports of Committees and Officers. Board Development - Bill Thompson Community Link - Bill Thompson for Franca Cioffi Propaganda and Publications Committee - Esther Caldwell Social Secretary - Andrew J Parker Membership & Fundraising Committee - Barb Bell, Music Committee - Grant Ball for Jean Reno, Programme Director - Barb Woolner, General Manger - John Muir, and, President - Bill Thompson UPON A MOTION duly made seconded and unanimously carried it was resolved that the reports be accept as presented. MOTION to confirm all resolutions of the Board. UPON A MOTION duly made seconded and unanimously carried it was resolved that all resolutions and acts of the Board since 6 December 1997 as set out in the Minutes of the Corporation or in the annual reports of the Corporation submitted to this Meeting were approved and confirmed. PRESENTATION of Financial Statements for One Year Ending 31 August 1998 with an independent Financial Review. The General Manager presented to the Meeting the financial statements of the Corporation for the financial year ended 31 August 1997, consisting of statement of financial position, a statement of operations, a statement of changes in net assets, a statement of changes in cash position along with the Notes to the financial statements and the review engagement report as prepared by McColl Turner, Chartered Accountants, the auditors of the Corporation, dated the 18 November 1998. Discussion and questions followed. UPON A MOTION duly made, seconded and, it was resolved that the financial statements of the Corporation for the financial year ended 31 August 1997, consisting of statement of financial position, a statement of operations, a statement of changes in net assets, a statement of changes in cash position along with the Notes to the financial statements and the review engagement report as prepared by McColl Turner, Chartered Accountants, the auditors of the Corporation, dated the 18 November 1998, are hereby approved. UPON A MOTION duly made, seconded and, it was resolved that the firm of McColl Turner, Chartered Accountants are hereby appointed auditors of the Corporation and to prepare an independent financial review of the books of the Corporation on a yearly basis and to assist in the preparation of the financial statements as may be required from time to time until the next Annual Meeting at a remuneration to be fixed by the Directors, the Directors being hereby authorised to fix such remuneration. REPORT of the Nominating Committee and election of Directors The President reported that, as provided by the By Laws of Trent Radio, the Nominating Committee had brought forward seven nomination for consideration by the Membership to fill the seven vacancies of the Board. The President reminded that Members that the By-Laws of Trent Radio provided that; Members of the Board of Directors shall be, at all times, Canadian Citizens, except when seen to be of exceptional benefit to Trent Radio and its direction, and an application for their membership is made to the Government of Canada. A majority of the Board shall be enroled students of Trent University. The President reported that a majority of the Nominees were enroled student of trent University and that all the Nominees were Canadian citizens. The President then introduced the Nominees alphabetically by last name. UPON A MOTION duly made, seconded and carried it was resolved that the report of the Nomination Committee be accepted and that the Nominees presented, namely; Emily Addison Grant Ball Barb Bell Lauren Hughes Nancy Logger Derek Martin & Ellen Waterman, be appointed to the Board of Directors and be shall be considered duly elected to represent the Corporation and to hold office until the next annual election of Directors subject to the provisions of the by-laws of the Corporation. There being no further business the Meeting was adjourned. __________________________________ ______________________________ Bill Thompson, President & Chair Esther Caldwell, Board Member