Trent Radio Minutes 18 December 1998 MINUTES OF THE BOARD OF DIRECTORS MEETING held at 751 George St. North, on 18 December 1998, at the hour of 2 o'clock in the afternoon. P R E S E N T: Emily Addison, Grant Ball, Barb Bell, Nancy Logger, Derek Martin, and Ellen Waterman R E G R E T S: Lauren Hughes Also Present: Melanie Hannah, EntreSeason Programme Director; Barb Woolner, Programme Director; and John K. Muir, General Manager Notice of this meeting having been given to all the Directors at the previous meeting, the meeting was declared duly constituted and called to order at 2:02pm, with Grant Ball acting as Chair for the meeting, and Emily Addison acting as the Secretary for the meeting. UPON A MOTION duly made, seconded and carried, the minutes of the previous Board of Directors' meeting, held on 27 November 1998, were approved. Business Arising: Barb Bell reported and the fundraising dance (held 12 Dec 98) did not have the expected turn out, however, the event did raise a small profit and fun was had by all. The Board thanked Barb for her efforts and also acknowledged her work in organising the "Radio Marathon". Grant has contacted Ken Doherty of the Peterborough Public Library Board and has arranged to attend their next meeting on 26 January 99. Operations Report: Barb Woolner presented the Programme Director's report. (see attached) Melanie Hannah was introduced to the Board as the EntreSeason Programme Director, and presented a report as to how programming and other operation were to be organised (see attached) John Muir presented a verbal report. It was noted that the financial statements for November & December 1998 will be presented to the Board at the next meeting (29 Jan 99) It was also noted that the contract for brokered programming is due for renewal at the end of January 1999, the status of which is unknown. The outcome of negotiations may require a revision to the annual budget and a new operational plan recommending, among other things, a position to oversee revenue and sponsorships. It was noted that Sean Daniels has volunteered over 50 hours in constructing a computer network system for On-Air and Production use. Derek Martin has volunteered to develop some Web resources for this project. In addition it was reported that a donation was received and used to purchase a computer for this project. The long range goal is to "reclaim" the Archive Room as "Studio C" Committee Reports: Fundraising and Membership: The Radio Marathon is underway. Physical Plant & Tech: Derek Martin will prepare On-Air and Production Web pages and continue to deal with the present squirrel problem. Propaganda & Community Links: Emily Addison will correspond with the producers of the CBC TV programme, 'On the Road Again', concerning a possible show featuring the station. Social Secretary Ellen Waterman will organise a series Radio Salons to start early in the Spring Season. Music Committee Lauren Hughes continues to respond to the various emails regarding music. Spoken Word Committee: It was noted that Nancy Logger will chair this committee. Also noted was that committee reports are due two weeks prior to the Board of Directors' Meetings, the next deadline is 15 January 99 for the Board meeting scheduled for 29 January 99. There being no further business, the meeting was adjourned. _________________________ ____________________________ J. Grant Ball, Chair Emily Addison, Secretary