Trent Radio Minutes June 17 1999 MINUTES OF THE BOARD OF DIRECTORS MEETING held at 427 Dublin St., on June 17 1999, at the hour of 7 o'clock in the evening. P R E S E N T: Emily Addison, Grant Ball, Barb Bell, Lauren Hughes, Nancy Logger, and Ellen Waterman. R E G R E T S: Derek Martin Also Present: John K. Muir, General Manager; and Chris Tonelli, Summer Programme Coordinator Notice of this meeting having been made to all the Directors, the meeting was declared duly constituted and called to order at 7:10 pm, with Grant Ball acting as Chair and Emily Addison acting as Secretary. UPON A MOTION duly made, seconded and carried, the minutes of the previous Board of Directors' meeting, held on 7 May, 1999, were approved. Business Arising: It was noted that the sum, which could not be identified at the last meeting and shown under Miscellaneous Revenue represents the sale on the old transmitter (which had, in fact, been previously reported at a meeting prior to the one in question) as well as a GST rebate adjustment. Operations Report: The General Manager introduced the Operations report and Chris Tonelli as the Summer Programme Coordinator. Chris Tonelli presented the Summer Programme Coordinator 's report (see attached). It was reported that there are over forty-five volunteers involved in presenting The Summer Season and that the season is going very well. It was noted that some non broadcasting events have been scheduled, such as the ID creation party, the first summer social of the summer, and an open house. The financial statements were presented for the period ending 30 April 1999, subject to previous and current year adjustments in the university account. The General Manager's report was presented (see attached). In addition; The current tenancy for the apartment at Trent Radio House finishes at the end of June. There will need to be repairs done and some cleaning. An advance on next year's monies may be needed in August to cover repairs and maintenance just prior to the end of the financial year. It was noted that taking an advance has become a common practice. UPON A MOTION duly made, seconded and carried, the Operations Report including the report of the Summer Programme Coordinator, the Financial Statements ended 30 April 1999, and the report of General Manager was approved. Committee Reports: Board Development: There was no report submitted for the meeting. Physical Plant and Technical: An email from the committee chair was included to explain the committee's position. Propaganda and Community Links: A verbal report was given which reiterated what was in the written report (see attached). Spoken Word Archive: A verbal report was given which reiterated what was in the written report (see attached). Music: A verbal report was presented in which Lauren Hughes stated that she had not had the time to prepare a list of web sites on which to find MP3 links. She will attempt to do so soon. Fundraising and Membership: A verbal report was presented in which Barb Bell congratulated Grant on the tickets he made for the fundraising trip to Casino Rama, scheduled for Sunday, 17 October 1999. Tickets will be ready shortly and each Board member is expected to sell 5. Barb also highlighted the fundraiser to be held on June 20 1999 at the Honky Tonk restaurant in Bridgenorth. Social Secretary: A verbal report was presented by Ellen Waterman to accompany her written report (see attached). At this time, the General Manager and the Social Secretary brought forward information regarding a sound ecology conference to be held in late June or early July 2000 in Peterborough. The goal is for the conference is to be international in scope and to offer many different events such as paper presentations and performances. Trent Radio is seen to a have a key role in the conference and it is believed that participation in the sound ecology conference would be in furtherance of Trent Radio's aims. UPON A MOTION duly made, seconded and carried, Trent Radio shall be a full partner in the sound ecology conference to be held around midsummer 2000. It was noted that, while no cash would be required, participation would entail the General Manager's and other's time, and include modifying the Radio Salon series into sound ecology seminars, leading up to the actual conference. Other Business: It was noted that an account had been received that Trent Radio's response to the CRTC in regards to "Radio Art" was reported as being persuasive by a CRTC official at a national conference of campus broadcasters held in Halifax, Nova Scotia this month. It has been reported that the CRTC is now planning to unveil their new regulations for campus broadcasters this fall. UPON A MOTION duly made, seconded and carried unanimously, it was resolved that a committee shall be struck, consisting of Grant Ball, Ellen Waterman and Barb Bell, to negotiate with the General Manager particulars of his contract, as provided by his employment agreement, which shall be presented to the Board at the next meeting for their consideration. The next meeting will be held at 7 o'clock in the evening on 4 August 1999 at 627 Water Street. [note this was changed post-meeting to 7 pm on 13 August 1999 at 715 George Street, Upper Apartment.] There being no further business, the meeting was adjourned. _________________________ __________________________ J. Grant Ball, Chair Emily Addison, Secretary