Trent Radio Minutes 29 September 1999 MINUTES OF THE BOARD OF DIRECTORS MEETING held at 751 George Street North, on 29 September 1999, at the hour of 7:00 p.m. P R E S E N T: Emily Addison, Grant Ball, Lauren Hughes, Nancy Logger, Derek Martin, and Ellen Waterman. R E G R E T S: Barb Bell Also Present: John K. Muir, General Manager; and Barb Woolner, Programme Director Notice of this meeting having been made to all the Directors at the previous meeting, the meeting was called to order at 7:16 p.m., with Grant Ball acting as Chair and Emily Addison acting as Secretary. UPON A MOTION duly made, seconded and carried, the minutes of the previous Board of Directors meeting, held on 13 August 1999, were approved. Business Arising: It was noted that unless most of the seats on the Casino Rama trip are filled (the exact number was unknown at the meeting), Trent Radio will have to cover the cost of the bus and would take a loss on the trip instead of raising money. Discussion of tickets ensued as to who had tickets left and what was to be done with them. Operations Report: The General Manager introduced the operations report. There was no written General Manager's report or financial statement submitted. The General Manager said that this was because of various other commitments such as "Full Moon Over Killaloe" as well as "Bells and Whistles" among other things. The General Manager gave a verbal report in which he said that "informally" things looked "pretty good". There are three co-op students for the fall and Trent Radio received grants for all OSWP positions for which were applied. All but one has been filled. There were two major problems highlighted by the General Manager. One, there is no sponsorships because no one sought any this fall. Two, there is a problem with the transmitter. John Matthews of Promethean Electronics is scheduled to attend on Tuesday, 5 October 1999. The Programme Director gave both a visual and verbal report. She had created a display board from "artefacts" representing the start of the season. The Programme Director said that there were fewer, but better, proposals this year. She also expressed the fact that it had been a difficult task until that time to schedule programmes because many people were interested in the same times. UPON A MOTION duly made, seconded and carried, the Operations Report, including the General Manager's report and the Programme Director's report, was approved. Committee Reports: Membership and Fundraising: No formal report was submitted but business from "membership and fundraising" was discussed in "business arising". Physical Plant and Technical: A written report was submitted (see attached), which was reiterated verbally. Propaganda and Community Links: A written report was submitted (see attached). Further to the report, it was announced at the meeting that "Radio On The Lawn" will be next spring. It was clarified that submitting "Arthur" articles will be looked after by the "Publicity" work study position. Spoken Word Archive: A written report was submitted (see attached). Nancy Logger also announced that she had the first "official meeting" with the spoken word archive team. The last member was also added to the team since the report had been submitted. Music Committee: Lauren Hughes provided a verbal report which announced that Chris Tonelli had been doing a lot of work on the "Jean Reno" account and that he would continue to help to check that mail. Social Secretary: Ellen Waterman submitted a verbal report. She announced that she hoped to get Ally Hern and Anne Bourne as guests for the radio salons in October and November. The dates are yet to be finalised. Ellen also announced that the deadline for submissions for "Sound Escape?" was approaching quickly and that pre-conference events were being organised.? Any Other Business: It was decided that the Annual General Meeting would be in December as that was the earliest that it could be this year. The next meeting is to be held at 10:30 a.m. on November 5 1999, in the Peter Robinson College Senior Common Room. There being no further business, the meeting was adjourned. _________________________ ________________________ J. Grant Ball, Chair Emily Addison, Secretary