CKCU Revised Job Descriptions April 4, 1997 1. Programming Coordinator The Programming Coordinator will coordinate and supervise all activities related to the on air programming. Wherever possible specific tasks will be delegated to qualified volunteers, but the Programming Coordinator will monitor and take responsibility for these tasks. The primary role of the Programming Coordinator is to ensure that CKCU has interesting, professional quality programming that meets both government and CKCU guidelines. 1. Core duties 1. Monitoring all programming for both content and technical quality to make sure that it meets CKCU standard; Making sure that day to day programming decisions reflect the programming policies of the station; Monitoring programming to make sure that CKCU meets regulatory requirements re: Can Con etc., and that relevant records and logs are complete and up to date. 2. Ensuring that general station policies and procedures are implemented. 3. Ensuring that training is provided in all on air skills including journalism skills, music programming skills, and other on-air skills. 4. Working with Station Manager and Board to develop CKCUžs program schedule and policies related to programming. 5. Scheduling and logistics re: special programming (making sure that affected volunteers are informed well in advance etc.) 6. Training a second staff member in all essential elements of this job. With a reduced staff it is important that staff members share knowledge and skills about their job so that essential station functions can continue during absences. 7. Supervision of Volunteer Task Groups - Each of these groups will be supervised by the Programming Coordinator, who will ensure that the volunteer workers, trainers, and team leaders are properly trained and performing tasks in a satisfactory manner. Although examples are provided below, the makeup and mandate of Volunteer Task Groups will vary depending on the needs of the station. (1) Programming Training - a group of skilled volunteers who work with incoming programmers to give them basic skills in producing radio programs. (2) Spoken Word Programming - A group of knowledgable volunteers who oversee the training and monitoring of spoken word programmers (3) Music Programming - A group of knowledgable volunteers who oversee the training and monitoring of music programmers. (4) Community Programming. This group monitors community programming, provides training for community volunteers, and works to develop both programming and profile in different community groups. (5) Campus Programming - A group that targets the development of campus oriented programming (6) Closed Circuit - A group of knowledgable volunteers who oversee the training and monitoring of closed circuit programmers 2. Qualifications needed 1. Understanding of the purpose and practices of CKCU, and of campus and community radio stations in Canada generally. 2. Knowledge of relevant CRTC and Industry Canada regulations. 3. Proven experience in volunteer management, with particular attention to techniques for training and motivating volunteers. 4. Experience in working within a team environment; demonstrated ability to work as part of a group. 5. Familiarity with different radio programming styles and philosophies. 6. Proven ability to work with persons from different cultures, with persons for whom English is a second language, and with members of under-represented groups. 7. Demonstrated skills in planning and project coordination. 8. Ability to supervise spoken word and music programmers 9. Initiative and the ability to identify and solve problems related to core duties. 2. Technical and Operations Coordinator The Technical and Operations Coordinator will coordinate and supervise all activities related to the technical operations of the station. Wherever possible specific tasks will be delegated to qualified volunteers, but the Technical and Operations Coordinator will monitor and take responsibility for these tasks. The Technical and Operations Coordinator is the person who makes sure that CKCUžs technical areas operate in a satisfactory manner. Much of this job involves overseeing ongoing processes like logging and music processing. The Technical and Operations Coordinator is also responsible for coordinating technical training of volunteers, and for ensuring that there are sufficient trained volunteers to fill anticipated needs. Core duties 1. Monitoring programming for technical quality to make sure that it meets CKCU standards. 2. Overseeing technical training for new volunteers, technical operators, and on-air volunteers. 3. General supervision of day to day technical operations; equipment fault reports; breakdowns etc; minor repairs and routine maintenance. Routine maintenance of CKCU computers (including backups and initial assessments of computer related fault reports) Tracking production supplies (splicing tape etc) and passing purchase requests to Station Manager 4. Ensuring that station policies and procedures are implemented. 5. Overseeing the production of carts and other items 6. Ensuring that logger tapes are changed daily and are legible, and monitoring written logs for accuracy and completeness. 7. Overseeing volunteer teams to handle music cataloguing, tracking, and library systems. 8. Overseeing all giveaways and other promotions of this type. (Except for those which are part of the fundraising campaign) 9. Working with Station Manager and Board, to develop CKCUžs technical policies, long term plans, and capital budgets. 10. Training a second staff member in all essential elements of this job. 11. Supervision of Volunteer Task Groups - Each of these groups will be supervised by the Technical and Operations Coordinator, who will ensure that the volunteer workers, trainers, and team leaders are properly trained and performing tasks in a satisfactory manner. Although examples are provided below, the makeup and mandate of Volunteer Task Groups will vary depending on the needs of the station. (1) Music Library Task Group - Processes and catalogues new CDS etc., maintains library system. Handles tracking and charts. (2) Technical Training - Senior volunteers should be able to handle much of the training functions for new volunteers. Designing and monitoring an ongoing training course which can be largely run by volunteers. (3) Special Technical Pool - a group of volunteers with exceptional skills who can handle specialized tasks like live music recording or drama. Qualifications needed 12. Understanding of the purpose and practices of CKCU, and common to campus and community radio stations in Canada. 13. Proven experience in volunteer management, with particular attention to techniques for training and motivating volunteers. 14. Experience in working within a team environment; demonstrated ability to work as part of a group. 15. Good understanding of (or ability to learn) the technology of radio, including: (1) Recording and playback equipment (2) Mixing consoles and accessories (3) Studio telephone systems (4) Broadcast computer systems 16. Good knowledge of (or the ability to learn) the functions of a campus/community radio station music department 17. Good general knowledge of relevant CRTC and Industry Canada regulations. 18. Proven ability to work with persons from different cultures, with persons for whom English is a second language, and with members of under-represented groups. 19. Demonstrated skills in planning and project coordination 20. Initiative and the ability to identify and solve problems related to core duties. 3. Fundraising Director The Fundraising Director will coordinate and supervise all activities related to income generation, except for granting programs, which would remain largely under the Manager. Wherever possible specific tasks will be delegated to qualified volunteers, but the Fundraising Director will monitor and take responsibility for these tasks. 1. Core duties 1. Managing an annual on-air fundraising campaign (inc. Giveaways) 2. Developing and maintaining sponsorships 3. Overseeing other fundraising events and projects 4. Working with Station Manager and Board to develop and implement policies related to fundraising, sponsorship, and promotion. 5. Maintaining complete and accurate records of donors and sponsors; Plan and execute regular donor communications; Process and record tax receipts 6. Producing regular reports on the above 7. Training a second staff member in all essential elements of this job. 8. Coordinating volunteer training in areas relevant to fundraising. 9. Supervision of Volunteer Task Groups - Each of these groups will be supervised by the Fundraising Coordinator, who will ensure that the volunteer workers, trainers, and team leaders are properly trained and performing tasks in a satisfactory manner. Although examples are provided below, the makeup and mandate of Volunteer Task Groups will vary depending on the needs of the station. (1) On-Air Fundraiser Task Group - a group who handle most tasks related to the On-air fundraiser. (Phone supervision; pre-pledges; training for pitchers; data entry) (2) Special Events Task Group - A group of reliable people who can produce Special Events (primarily fundraising events). (3) Sponsorship Task Group - a select group who can work closely with the Fundraising Director in developing major sponsors. 2. Qualifications needed 1. Proven experience in non-profit fundraising 2. Proven experience in volunteer management, with particular attention to techniques for training and motivating volunteers. 3. Proven experience in sponsorship development. 4. Experience in working within a team environment; demonstrated ability to work as part of a group. 5. Good understanding of , or ability to learn, database use and design 6. Experience in donor communications 7. Ability to deal effectively with corporate, government, and similar funders. 8. Understanding of the purpose and standard fundraising practices at CKCU, and other public broadcasters in Canada. 9. Proven ability to work with persons from different cultures, with persons for whom English is a second language, and with members of under-represented groups. 10. Demonstrated skills in planning and/or project coordination. 11. Initiative, and the ability to identify and solve problems related to core duties. [ends]