Trent Radio BoD Meeting Wednesday, 17 October 2001 MINUTES OF THE BOARD OF DIRECTORS METING held at 715 George St. N. Peterborough, Ontario on 17th October 2001 at 7pm P R E S E N T : Al Kirkcaldy, Nammi Poorooshasb, Neal Simard, Miriam Stucky, Nick Currie and Emily Addison (via telephone) R E G R E T S: Glen Caradus Also Present: John Muir - General Manager Notice of this meeting having been made to all the Directors, and a quorum of Directors being present, the meeting was declared duly constituted and called to order at 7:10pm with Emily Addison acting as Chair and Neal Simard acting as Secretary. The President wished she could be there in person rather than as a disembodied microphone topped by a black, plastic goat. Welcome was also extended to Nick Currie on his first actual meeting. The minutes of the previous Board Meeting held Sunday, September 30, 2001 were presented. UPON A MOTION duly made, seconded and carried, the minutes of the previous Board of Directors Meeting held Sunday, September 30, 2001, were approved. Nominating Committee Report: The committee met on Wednesday, September, 10th at 6pm and drafted a nominee candidate list to be contacted. UPON A MOTION duly made, seconded and carried unanimously, the Nominating Committee was entrusted with the completion of the Board candidate list and the posting of this list two weeks prior to the Annual General Meeting. There were no Board reports. Business Arising: The Financial Review is underway and will be made available for the November 25th BoD meeting before the AGM. The General Manager and Bookkeeper were thanked for their efforts in preparing the papers for the financial review earlier than usual this year. It was noted that Don Jackett, the auditor, has been reviewing Trent Radio's books since 1984, before the building was owned. Operations Report: The unreviewed financial statements to 30th Sep.2001 were presented (see attached). General Manager's Report: It was noted that the General Manager would be away for three weeks on holiday (which he hasn't taken in years!!!). His presence was requested in Sackville, NB at the Mount Allison campus station due to his expertise in managing a radio station as well as technical operations. He will report back at the next meeting. Board Members were invited to attend the next OMB hearing on October 25 to provide Trent Radio representation. It was considered whether legal representation might be hired to represent Trent Radio's interest. Miriam Stucky volunteered to petition The Arthur to write an article on the issue. The VCR logger was repaired and it was noted that the computer logger worked in the interim. UPON A MOTION duly made, seconded and carried, the Operations Report including the Financial Statements to 30 Sept 2001, subject to financial review, and the General Manager's Report were approved. It was noted that the next BoD Meeting will be held Sunday, November 25th, 2001 at 12pm at Trent Radio just prior to the Annual General Meeting. Year-end committee reports will be due at a prior date to be set by the President. The AGM will follow at 2pm in the Peter Robinson Squash Court / Common Room. Other Business: Miriam Stucky noted that the Studio C Committee met Monday, October 15th and is continuing to pursue funding from The Trillium Foundation and HRDC. It was indicated that a report would be made at the next Board Meeting and if there were any further inquiries to speak with Miriam. There being no further business, the meeting was adjourned at 7:50pm. _______________________ ______________________ Emily Addison - President Neal Simard - Secretary